Executive Secretary or Executive Administrative Assistant

EXECUTIVE ASSISTANT TO THE CEO Dubuque, IA SALARY : Commensurate Direct Hire Full Time Monday Friday (On Site) Sedona, in partnership with a local hiring organization, is seeking an experienced and highly organized Executive Assistant to join their team in Dubuque, IA.

The ideal candidate will possess advanced knowledge and hands-on experience in managing Outlook calendars and will have proven expertise in coordinating and documenting boardroom meetings.

This role requires a proactive professional who is capable of handling complex scheduling, ensuring smooth communication, and providing top-notch administrative support to the executive leadership.

This is a direct hire opportunity, meaning the right fit candidate would go directly onto the hiring company’s payroll and be eligible for company provided benefits. Key Responsibilities :

Calendar Management : Take full ownership of executive schedules, managing Outlook calendars with precision and efficiency.

This includes scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders.

• Meeting Coordination : Organize and prepare for high-level meetings, including board meetings, by creating agendas, gathering necessary documentation, and ensuring all technology and logistics are in place.
• Minutes and Documentation : Accurately capture and transcribe meeting minutes, summarize discussions, and track action items and follow-ups.
• Communication : Serve as the primary point of contact between executive and internal / external stakeholders, handling all correspondence with professionalism and confidentiality.
• Travel Arrangements : Coordinate domestic travel arrangements, including flights, accommodations, meeting preparation and itineraries.
• Administrative Support : Provide general administrative assistance, including expense reporting, document management, and special project support as needed.

Qualifications :

• Minimum of 2 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Proven expertise in managing complex Outlook calendars and scheduling.
• Demonstrated experience in setting up and taking minutes in a boardroom or similar setting.
• Exceptional organizational skills with a keen attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• High level of discretion and professionalism.

Benefits :

• Competitive salary
• Comprehensive benefit package

Application Process :

Interested candidates are invited to submit their resume and their relevant experience to Amanda Saylor : Amanda@careerpros.

com or text : 563-663-9119 "@context" : "http : / / schema.org","@type" : "JobPosting","baseSalary" : null,"datePosted" : "2025-09-20","validThrough" : "2025-09-20","description" : "

EXECUTIVE ASSISTANT TO THE CEO

Dubuque, IA

SALARY : Commensurate

Direct Hire – Full Time Monday – Friday (On Site)

Sedona, in partnership with a local hiring organization, is seeking an experienced and highly organized Executive Assistant to join their team in Dubuque, IA.

The ideal candidate will possess advanced knowledge and hands-on experience in managing Outlook calendars and will have proven expertise in coordinating and documenting boardroom meetings.

This role requires a proactive professional who is capable of handling complex scheduling, ensuring smooth communication, and providing top-notch administrative support to the executive leadership.

This is a direct hire opportunity, meaning the right fit candidate would go directly onto the hiring company’s payroll and be eligible for company provided benefits.

Key Responsibilities :

Calendar Management : Take full ownership of executive schedules, managing Outlook calendars with precision and efficiency.

This includes scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders.

• Meeting Coordination : Organize and prepare for high-level meetings, including board meetings, by creating agendas, gathering necessary documentation, and ensuring all technology and logistics are in place.
• Minutes and Documentation : Accurately capture and transcribe meeting minutes, summarize discussions, and track action items and follow-ups.
• Communication : Serve as the primary point of contact between executive and internal / external stakeholders, handling all correspondence with professionalism and confidentiality.
• Travel Arrangements : Coordinate domestic travel arrangements, including flights, accommodations, meeting preparation and itineraries.
• Administrative Support : Provide general administrative assistance, including expense reporting, document management, and special project support as needed.

Qualifications :

• Minimum of 2 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Proven expertise in managing complex Outlook calendars and scheduling.
• Demonstrated experience in setting up and taking minutes in a boardroom or similar setting.
• Exceptional organizational skills with a keen attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• High level of discretion and professionalism.

Benefits :

• Competitive salary
• Comprehensive benefit package

Application Process :

Interested candidates are invited to submit their resume and their relevant experience to Amanda Saylor :

[email protected] or text : 563-663-9119

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