EXECUTIVE ASSISTANT

Position Summary :

The Administrative Assistant is responsible for providing comprehensive administrative support, managing correspondence, scheduling appointments, and maintaining filing systems while serving as a primary point of contact for inquiries.

The role assists in document preparation, database management, and office operations, drives meeting coordination, travel arrangements, and inventory management.

They collaborate with other administrative staff and support cross-functional initiatives and projects.

Location :

Philadelphia - Pennsylvania

What will your job entail?

Responsibilities :

• Provides general administrative support to the office, including managing correspondence, scheduling appointments, and maintaining filing systems.
• Provides administrative support in preparing and formatting documents, reports, presentations, and spreadsheets using word processing, spreadsheet, and presentation software.
• Serves as a primary point of contact for internal and external inquiries, answers phones, responds to emails, and directs inquiries to the appropriate personnel.
• Maintains databases and spreadsheets accurately and efficiently, ensuring data integrity and confidentiality.
• Organizes and maintains electronic and physical filing systems, ensures documents are properly categorized, labeled, and archived for easy retrieval.
• Assists with meeting logistics, including arranging venues, coordinating catering, preparing materials, and recording meeting minutes as needed.
• Coordinates travel arrangements for staff, conducts flight booking, grounds itineraries, hotels, rental cars, and processes expense reports.
• Assists with office operations, checks stock to determine inventory level, anticipates needed supplies, orders, coordinates maintenance and repairs, and ensures working office equipment.
• Collaborates with other administrative staff to support cross-functional initiatives and ensures smooth workflow and communication.
• Assists with ad hoc tasks and projects as assigned by supervisors or management, demonstrating flexibility and willingness to support the team as needed.

Work Experience :

Minimum of 1 year of experience in Administrative support or a related field is preferred.

Education :

High School Diploma or equivalent.

Licenses & Certifications :

• Prescribed : NA
• Preferred : Administrative Assistant Certification (AAC), Certified Administrative Professional (CAP)

We are open to Part-time or Full-time!

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization.

Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions.

Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

How We Support Our Teammates

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotional well-being goals.

In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.

The target hourly rate range for this position is $20.00 - $23.00 per hour.

The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands.

The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits.

For additional information on Ryan Specialty Total Rewards, visit our website https : / / benefits.ryansg.com / .

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law.

Please contact us to request an accommodation at [email protected]

The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.