Operations coordinator serp_jobs.h1.location_city

Operations Administrative Coordinator

Primary Location : Richmond, CA

Schedule : Full time, Salaried

Reports To : Operations Manager

Compensation : USD $60,000 - $75,000 + Bonus + Benefits

Salary ranges are determined by role, level, and location. The range reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. More specific salary range for your preferred location can be discussed during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include bonus, benefits, pension contributions or additional incentives.

Scope Of The Position

The role of the Operations Administrative Coordinator exists to support and enhance the productivity of the Richmond Plant. This is accomplished by providing administrative, clerical, and receptionist support with proficiency, accuracy, and confidentiality to various office functions. Strong, clear, timely internal and external communications are essential to this position. This role supports multiple administrative facets of the Richmond Plant, including but not limited to, Accounting, Engineering, Environmental, Health & Safety, Human Resources, Operations, Purchasing, Shipping & Receiving, and Site Supervision.

Duties And Responsibilities

75% Transportation Coordination

• Shipping and Scheduling Responsibilities in SAP.
• Manage generation and processing of Bills of Ladings (i.e., review and verification activities, printing, etc.)
• Verify Sales Order Numbers for various product shipments.
• Manage merchant and railcar shipping & receiving activities.
• Responsible for managing all production and inventory management files maintained by Operations Department.
• Point of contact for site logistical needs.
• Support hazardous shipment coordination.
• Perform tasks related to plant inventory management (i.e. final product levels, railcar fleet inventory, etc.)
• Work with the operations department to coordinate plant production and final product storage needs.
• Active participation in site meetings with corporate logistic teams.
• Work with the railroads (i.e., RPRC, UP, and BNSF) to coordinate railcar activities.
• Work with the laboratory technician to ensure quality paperwork is accurate and meets company and customer requirements. This includes reviewing the laboratory-generated Certificate of Analyses (COA) for customer shipments.
• Order bulk chemicals to meet production needs and requirements.
• Coach and train operation personnel on proper shipping and receiving documentation to ensure complaints with industry standards, including DOT, FRA, and other applicable quality standards, regulations, corporate policies, and guidelines.
• Collaborate closely with personnel from surrounding functional groups, including, but not limited to, the Corporate Logistics, Laboratory, Operations, and Sales, as necessary to coordinate daily workload to ensure the timely release of finished goods.
• Understand and communicate customer expectations throughout the Operations Department, and ensure all products meet company standards and customer requirements.
• Report, investigate, and closure of all Quality Non-Conformance Reports (NCRs).
• Generate Shipments and Product Quality Reports.
• Identify shipment improvement opportunities and execute actions to deliver improved processes and results.
• Responsible for creating, reviewing, correcting, and tracking shipping and receiving paperwork, electronic documents, and correspondence. This includes reviewing production records for product release, work instructions including SOPs, Shipping Logs, and other applicable quality standards, regulations, corporate policies, and guidelines.

25% General Duties

Environmental, Health And Safety Responsibilities

Qualifications

Physical Demands and Work Environment

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully :

What Chemtrade Offers You

Embracing Diversity