Fleet Administrator

Fleet Administrator

Brickworks North America is seeking a detail-oriented and proactive Fleet Administrator to support the efficient operation of our national fleet of vehicles and heavy equipment. Reporting to the Manager, Fleet Assets, this role will be responsible for coordinating administrative tasks related to fleet data management, compliance tracking, maintenance coordination, and vendor support. This is a great opportunity to contribute to the success of a dynamic and growing organization by ensuring the accuracy, organization, and smooth operation of critical fleet functions.

Duties :

• Maintain and update the fleet asset database for all vehicles and equipment, from acquisition to disposal. Ensure data accuracy across multiple systems and reports.
• Track, organize and maintain fleet-related documentation, including titles, registrations, insurance certificates, inspection records, and lease / finance agreements. Ensure compliance with DOT, OSHA, and other local / state / federal regulations.
• Assist in tracking service intervals and liaising with national maintenance provider and internal site resources on issues, delays, and non-compliance.
• Administer the national fuel card program, including issuing new cards, monitoring usage, and reporting anomalies. Assist with the renewal of insurance policies and ensure new assets are promptly insured.
• Support communication with fleet service vendors, lessors, and equipment suppliers. Request quotes, follow up on orders, and support pricing comparisons or contract reviews.
• Maintain inventory of surplus equipment and coordinate refurbishment, redeployment or disposal efforts as directed.
• Assist in preparing regular fleet performance reports, maintenance cost summaries, and utilization data for management review.
• Assist with the reconciliation and processing of fleet related invoices.
• Help implement and maintain fleet policies and procedures, including communications to relevant personnel.

Education and experience requirements :

This job description is not intended to be all inclusive and as such, the employee will also be required to perform other reasonably related business duties as may be assigned by the immediate supervisor and / or other management personnel as required.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.