Administrative Assistant (Anticipated)

Administrative Assistant

Navanti is seeking an Administrative Assistant to provide essential support for day-to-day operations at the Defense Counterintelligence and Security Agency (DCSA). The position will assist senior leaders by performing a variety of administrative tasks including preparing documents, organizing files, managing office schedules, and coordinating meetings. The ideal candidate will have proficiency in Microsoft Office Suite and demonstrate strong organizational and communication skills.

Responsibilities

General Administrative Support

• Create and edit internal / external correspondence, reports, and documents, ensuring correct grammar, format, and clarity.
• Initiate, develop, and implement administrative policies and procedures.
• Set up new files and prepare records for transfer or destruction in accordance with DCSA Manual 0004.
• Establish and update data files and office materials, including phone rosters, seating charts, and organizational charts.
• Maintain office calendars, schedule internal / external appointments, and provide efficient scheduling services using Microsoft Outlook.
• Track, reconcile, and record all incoming / outgoing real property equipment for OCFO personnel.
• Manage inventory of office supplies, verifying orders and restocking to avoid work interruptions.
• Serve as space / move coordinator, liaising with local property managers and internal stakeholders to resolve issues.
• Troubleshoot telecom system issues and coordinate with IT for repairs or support.

Personnel and Records Management

Visitor and Travel Management

Operational Support and Coordination

Communication and Correspondence

Property and Equipment Management

Minimum Qualifications

Clearance Requirement