Executive Secretary - NYU Langone Orthopedic •F / T 35 hrs per week, Monday - Friday 9 : 00 AM - 5 : [...]

Overview

NYU Langone Orthopedic Hospital at NYU Langone Health is one of the nation\'s leading orthopedic and rheumatologic, specialty hospitals dedicated to the prevention and treatment of musculoskeletal diseases. The hospital provides some of the most advanced orthopedic programs in the region for musculoskeletal disorders and the largest pediatric orthopedic program in New York City. The hospital is consistently ranked among the leading orthopedic centers nationwide by U.S. News and World Report. Our expert physicians combine extensive experience and research with the latest technology for bone and joint problems that affect patient\'s ability to function. We specialize in the following areas : Orthopedic Surgery, Rheumatology, Neurology, and Radiology. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Learn more about NYU Langone Orthopedic Hospital, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary

We have an exciting opportunity to join our team as an Executive Secretary. In this role, the successful candidate is responsible for office operation of Nursing Administration through continued maintenance of executive secretarial functions.

Job Responsibilities

• Performs other duties as assigned.
• Assists in maintaining contact with sections within the department of nursing and other NYULOH departments.
• Plans and coordinates interrelated activities effectively and efficiently according to schedule.
• Makes requests to other areas, allowing them sufficient time to reply; he / she, in turn, responds quickly in order to ensure efficient coordination of activities.
• Conveys correct information in accordance with supervisors instructions.
• Effectively schedules or arranges events, activities, travel arrangements and appointments.
• Meets specifications given by Supervisor, is attentive to details and adheres to pertinent Hospital policies when scheduling. Allots sufficient time for each activity and avoids conflicts in arrangements.
• Contacts appropriate individuals / organizations regarding arrangements and distributes pertinent materials when appropriate.
• Makes appointments promptly, maintains calendars up-to-date and reminds individuals of appointments as necessary.
• Assists in preparation of departmental or program budget. Complies and assembles basic information needed for budget based on past practice or supervisors instructions. Calculates figures correctly. Verifies and records revenues and expenses accurately.
• Checks vendor bills against departmental records and processes them in a timely manner. Completes unit payroll accurately and in a timely manner.
• Effectively completes written communications, types materials neatly and accurately. Types and transcribes materials promptly. Proofreads, edits, properly organizes and formats typewritten materials.
• Uses computers efficiently, contacts service / maintenance company for needed repairs and makes suggestions to supervisor for software / hardware enhancements.
• Composes, prepares and edits general correspondence. Prepares responses which are clear, grammatically correct and meet content requirements. Completes responses and sends them out promptly.
• Properly formats responses and adheres to general guidelines given by supervisor. Routes non-routine correspondence to supervisor and attaches related records or information to correspondence.
• Collects, updates and summarizes data and statistics for department. Submits data to supervisor which is neat and well-organized. Requested and related information is accurate and complete. Utilizes appropriate sources to complete assignment. Follows guidelines / instructions given by supervisor.
• Sets up and maintains files and complex records of departmental and program activities. Maintains records in an organized and up-to-date manner. Completes filing accurately.
• Maintains information for department in accordance with Departmental, Hospital, Federal, State and City Agency regulations.
• Periodically reviews files to check whether renewals are due, copies are clear or whether additional information is necessary; initiates corrective follow-up.
• Processes incoming / outgoing documents by tallying figures and transcribing data, statistics, codes and other information for area.
• Completes information correctly and neatly. Initiates follow-up with a form as needed in order to expedite or track progress through processing system.
• Secures accurate signatures and forwards documents / forms to appropriate destination based on pertinent Hospital procedure.

Minimum Qualifications

Graduate of a business / secretarial school or equivalent combination of academic and experience background. Four (4) years of responsible secretarial experience required. Typing (60 wpm) required

Preferred Qualifications

Excellent PC software and communication skills required

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Orthopedic Hospital provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you\'ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it\'s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being : physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Orthopedic Hospital is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

Know Your Rights : Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $48,274.09 - $60,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses / incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

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