ADMINISTRATIVE ASSISTANT I - 37001988

Administrative Assistant I - 37001988

This position is located in Jacksonville, FL. Position overview and responsibilities include : compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

This position assists in planning, coordinating, and implementing all administrative activities involved in park operation. Performs fiscal, purchasing, and budget tracking duties for GEOpark. Maintains computerized budget tracking system and reconciles with SAMAS. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits.

Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and weekly reports programs.

Assists in assuring park compliance with current division policies, procedures, and programs. Assists in training staff in proper park procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Is familiar with duties of all administrative work stations and work these stations as necessary due to employee absence. Maintains park property records and performs semiannual property audit.

Processes technical park correspondence, investigates subject matter, and prepares replies. Represents park manager at meetings with division representatives, other agencies and organization. Assists in developing park publicly and media contacts.

Perform other related duties as required.

Required knowledge, skills, and abilities include : scheduling, filing, customer service, budget software, communicating effectively verbally and in writing, interacting with all internal and external customers and the general public in a professional, tactful and courteous manner, Microsoft Office Suite programs, tracking and reconciling multiple budgets, organization of computer files and records, accounting software and point of sale platforms, managing accounts receivable and payable procedures, revenue accounting and reporting.

Ability to work independently with minimal supervision, multi-task and prioritize needs, understand and apply applicable rules, regulations, policies, and procedures, identify, investigate, and resolve problems, establish and maintain effective working relationships with others, work under pressure and meet deadlines, follow up on tasks, learn job specific software.

Minimum qualifications include : valid driver's license.

Position of special trust requirement : this position is designated as a position of special trust in accordance with DEP Directive 422, positions of special trust or responsibility. Successful completion of background screening will be required for this position.

Pay : $2,985.36 / monthly $35,824.32 / annually. Residence available : 1 bed / 1 bath.

Our organization and mission : the Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where you will work : little Talbot Islands State Park, 12157 Heckscher Dr., Jacksonville, FL 32226. Little Talbot Island is one of a handful of undeveloped barrier islands remaining in Northeast Florida. Boasting more than 5 miles of pristine beaches and 3 miles of bike trails, Little Talbot offers untouched natural beauty and diverse ecosystems for visitors to explore. There is, of course, the white sand and rolling surf typical of many high energy coasts. But there is also the eroding sun-bleached roots and fallen trunks of cedar and palm that create a linear tapestry of natural sculptures.

The benefits of working for the state of Florida include : annual and sick leave benefits; nine paid holidays and one personal holiday each year; state group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; retirement plan options, including employer contributions; tuition waivers; and more! For a complete list of benefits, visit www.mybenefits.myflorida.com.

Special notes : DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses : HR_VeteransPreference@dep.state.fl.us and HR_Recruitment@FloridaDEP.gov. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.