Public Meetings Clerk

Carson City Clerk Recorder's Office Position

This is a full-time, FLSA non-exempt position with Carson City Clerk Recorder's Office located in Carson City, Nevada. Under general supervision, coordinates and provides support for Board, Commission, and Committee meetings by providing minutes, audio recordings, and verbatim transcripts for publicly-noticed meetings, confidential hearings, and other meetings related to City operations. Individuals may choose between the following Nevada PERS Retirement plans : Employer-Paid PERS : $24.8644 - $34.8102 hourly / $51,717.90 - $72,405.32 annually Employee / Employer-Paid PERS : $29.9961 - $41,9946 hourly / $62,391.94 - $87,348.82 annually To learn more about the Nevada Public Employees' Retirement System (PERS), click here. This position is covered by the Carson City Employees Association. The current collective bargaining agreement outlines the generous benefits offered to Carson City employees. This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Please Note : Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

Examples of Duties :

• Attends various publicly-noticed meetings and makes a written and digitally-recorded record of the proceedings; prepares minutes of meetings and proceedings as required by Nevada Revised Statutes (NRS), Nevada Open Meeting Law, and procedures adopted by City; creates City agenda items, prepares and publishes minutes.
• Completes, executes and distributes legal documents such as agreements, contracts, leases, ordinances, and resolutions.
• Ensures minutes are correctly routed, all required signatures are obtained, and official minutes are properly filed with all corresponding back-up material in accordance with NRS.
• Provides information and training to the public, City staff, and members of boards and commissions on the taking of minutes and meeting procedures.
• Submits publications to local newspaper in accordance with statutory requirements; submits City Municipal Code updates to code publisher; updates and maintains City Municipal Code book.
• Maintains accurate records and files; assists in the maintenance of official City records; compiles information and prepares special and periodic reports related to the work performed.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Uses standard office equipment, including a computer, in the course of the work.
• Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

Typical Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Education and Experience : Equivalent to an Associate's Degree with major course work in business, public administration or related field AND two (2) years of administrative support experience in public meeting procedure; OR an equivalent combination of education, training and experience as determined by Human Resources. REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS : Valid driver's license Required Knowledge and Skills Knowledge of : Office management practices and procedures, including records management and the operation of standard office equipment. Functions and activities of an elected board of supervisors. Applicable laws, codes and regulations, including open meeting laws. Use of specified computer applications involving word processing, data entry and / or standard report generation; business arithmetic. Correct business English, including spelling, grammar and punctuation. Principles and techniques of preparing effective written informational materials, including accurate action minutes. Communicating effectively in oral and written forms. Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone. Skill in : Reading and explaining rules, policies and procedures. Performing detailed and complex office support work. Establishing, maintaining and researching complex and official files. Compiling and summarizing information and preparing periodic or special reports. Preparing clear and concise reports, minutes, correspondence and other written materials. Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. Dealing successfully with Board of Supervisors, city staff at various levels, the public, in person and over the telephone. Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public. Supervision Received and Exercised : Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and / or reviews are frequent enough to ensure compliance with instructions. Physical Demands & Working Environment : The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling between locations.

Supplemental Information :

Following is an overview of the benefit package offered to employees in this job classification. No Nevada state income tax Nevada Public Employees Retirement System contributions based on employee election No Social Security Medicare deduction of 1.45% Eleven paid holidays Annual leave Sick leave Medical, dental, vision and life insurance Worker's Compensation Employee assistance plan Deferred Compensation (457b) plans available Voluntary additional insurance plans available Flexible spending (IRS 125) plans available For additional information, please contact Human Resources at (775) 887-2103.