Accounts Receivable Specialist

Job Description

Job Description

Overview

Location : 6029 Campus Circle Dr. W, Suite 150, Irving, TX

Pay Range : $25.00-$28.00 per hour

Schedule : M-F 8am-5pm

American Residential Services (ARS), the largest provider of residential HVAC, Plumbing, and Electrical services in the U.S., employs over 7,000 professionals nationwide. With more than 45 years of experience, we’re proud to deliver exceptional service to our customers every day.

What We Offer :

Insurance access after 31 days of employment

Low-cost medical insurance (starting at ~$5 / week)

Dental and vision insurance options

Health Savings Account (HSA) or Flexible Spending Account (FSA)

401(k) with company match

Paid time off & holiday pay

Company-paid life insurance

Responsibilities

• AR Process Management :
• Lead the Accounts Receivable function, ensuring invoices are issued promptly and accurately.
• Manage day-to-day AR activities, including billing, collections, cash applications, and reconciliations.
• Monitor outstanding balances and prioritize collection efforts to minimize Days Sales Outstanding (DSO).
• Customer Communication & Collections :
• Serve as the primary contact for customer billing inquiries.
• Follow up on overdue accounts through phone, email, and written correspondence.
• Work with sales, branch operations, and corporate teams to resolve disputes or discrepancies affecting payment.
• Cash Application & Adjustments :
• Accurately apply customer payments to the correct accounts in the company’s accounting system.
• Research and resolve unapplied cash, misapplied payments, or short pays.
• Process adjustments, credits, or write-offs in compliance with company policy
• Billing & Invoicing :
• Ensure invoices are coded properly and comply with company and contractual requirements.
• Validate and process non-standard billing requests, ensuring approvals are documented.
• Maintain accurate records of all invoices, credits, and collection activity.
• Reconciliations & Reporting :
• Reconcile customer accounts monthly to ensure balances are accurate and current.
• Track and report recurring customer issues that delay payment.
• Monitor adherence to ARS credit policies and escalate exceptions when necessay
• AR Reporting :
• Prepare weekly and monthly AR aging reports, highlighting overdue accounts.
• Provide collection status updates to management and branch leadership.
• Identify trends in overdue accounts and recommend corrective actions.
• Month-End Close Support :
• Assist with AR reconciliations for financial close, ensuring accuracy in revenue recognition and receivables balances.
• Support the Controller with documentation for audits or external reviews.

Qualifications

What You’ll Bring :

3+ years of accounts receivable experience

Familiarity with standard accounting principles

Strong organizational, communication, and confidentiality skills

Intermediate Microsoft Office skills (Excel, Word, PowerPoint)

Note : This posting outlines potential pay ranges and opportunities, which are not guaranteed and do not represent a formal offer. Additional compensation may be offered based on experience and will be outlined in an offer letter addendum. ARS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable federal, state, or local laws. Privacy policy available upon request.