Front Desk Associate

The Receptionist is the first point of contact for visitors, callers, and staff, ensuring a welcoming, professional, and efficient office environment. This role combines front-desk reception duties with administrative and facilities support, including responsibility for office supplies, mail / package handling, vendor coordination, and upkeep of common areas. The ideal candidate is highly organized, service-oriented, and proactive, with the ability to balance daily administrative tasks and occasional physical responsibilities such as re-stocking supplies and assisting with office setups.

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Key Responsibilities :

• Greet and assist callers, visitors, vendors, and staff with professionalism and courtesy.
• Answer, screen, and direct phone calls, emails, and in-person inquiries to the appropriate staff.
• Manage visitor check-in, maintain visitor logs, and monitor guest / vendor presence in the office.
• Maintain cleanliness and order of common areas (conference rooms, kitchen, reception, supply / storage closets) through daily walkthroughs.
• Prepare and set up conference rooms, including furniture reconfiguration, technology readiness, and cleanliness checks.
• Receive, log, sort, and distribute mail, packages, deliveries, and items such as flowers / gifts.
• Oversee office supply inventory; restock inventory for office, kitchen, and bathroom supplies as needed. Communicate when supplies are running low.
• Manage catering and food deliveries, ensuring proper delivery to staff or meeting rooms.
• Provide light facilities support, including moving / lifting furniture, re-stocking, and assisting with minor office tasks.
• Assist with scheduling, calendar coordination, and meeting support as requested.
• Support emergency and safety procedures by assisting with visitor evacuation and maintaining updated contact information.
• Ensure confidentiality of sensitive information and professional handling of all interactions.

Requirements :