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Centralized Hospital Staff Scheduling Coordinator
Centralized Hospital Staff Scheduling CoordinatorHCA Healthcare • Independence, MO, US
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Centralized Hospital Staff Scheduling Coordinator

Centralized Hospital Staff Scheduling Coordinator

HCA Healthcare • Independence, MO, US
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Join to apply for the Centralized Hospital Staff Scheduling Coordinator role at HCA Healthcare

Schedule

Monday through Sunday 5 : 00 AM through 9 : 00 PM – this role will require you to be available for these shifts. It is a 40 hour work week.

Location and Work Arrangement

Work from home. You must live within 60 miles of an HCA Healthcare Hospital. Our hospitals are located in FL, GA, ID, KS, KY, MO, NV, NH, NC, SC, TN, TX, UT, VA.

Benefits

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Free counseling services and resources for emotional, physical and financial wellbeing.
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service).
  • Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
  • Family support through fertility and family building benefits with Progyny and adoption assistance.
  • Referral services for child, elder and pet care, home and auto repair, event planning and more.
  • Consumer discounts through Abenity and Consumer Discounts.
  • Retirement readiness, rollover assistance services and preferred banking partnerships.
  • Education assistance (tuition, student loan, certification support, dependent scholarships).
  • Colleague recognition program.
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
  • Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note : Eligibility for benefits may vary by location.

Job Summary and Qualifications

The Centralized Scheduler is responsible for managing and coordinating staff schedules across multiple departments to ensure optimal staffing coverage. The Centralized Scheduler requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Centralized Scheduler will collaborate with leadership, frontline colleagues, and other key stakeholders to balance staffing needs, maintain compliance with scheduling policies, and support quality patient care through optimal staffing levels.

In this role you will :

  • Develop and maintain staff schedules based on workforce needs, employee preferences, and organizational policies. Collaborates with RN House Supervisors, Department Directors, and CSO to assess staffing needs.
  • Collaborate with local, market, division, and corporate leaders to optimize scheduling practices and minimize avoidable premium pay.
  • Identify gaps in coverage and proactively adjust schedules to meet operational requirements.
  • Coordinate the confirmation process for shifts, ensuring timely and accurate communication with HWS personnel and agencies. Prioritize HWS shifts over outside vendor candidates to reduce costs.
  • Monitor and analyze staffing levels to ensure adherence to productivity and labor guidelines.
  • Serve as the primary point of contact for scheduling inquiries, shift changes, and staffing adjustments.
  • Utilize scheduling software to input, update, and track staffing information accurately.
  • Ensure adherence to labor laws, union agreements (if applicable), and internal scheduling guidelines.
  • Address scheduling conflicts, call-offs, and last-minute changes while minimizing disruptions to operations.
  • Anticipate and provide resolution to staffing issues based on customer needs and expectations.
  • Partner with PI Labor and Nursing Leaders to follow standardized staffing grids.
  • Generate reports on staffing levels, overtime, and scheduling trends to support data-driven decision-making.
  • Provide education to staff regarding scheduling processes, system use, and policies; conduct unit rounding to gather feedback, assess staffing needs, and strengthen communication with clinical teams.

    • Qualifications that you will need :

  • High School Diploma, GED, or equivalent.
  • 2+ years' experience in healthcare.
  • 1+ years' experience in staffing, scheduling or placement.
  • Experience with Microsoft Office Applications.
  • Timpani experience preferred.

    • We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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