Administrative Assistant III

Administrative Assistant III

Barry University, College of Nursing & Health Sciences department is currently seeking an Administrative Assistant III. This position is responsible for providing administrative support for the Undergraduate Nursing Programs.

This position is in person.

Essential Functions

Performs administrative / clerical functions in support of the BSN Undergraduate program by :

• Assist the program director and operations manager with end-of-course evaluations, Adjunct Contracts, faculty onboarding, and various legal documents for the Department of Nursing.
• Assists program leadership with the distribution of correspondence relating to program information, administrative documentation forms, student records, etc.
• Maintains a database of withdrawals, leave of absence, and failure students for the database.
• Tracks attrition and retention rates.
• Provides support to program students and visitors via phone and in person all while complying with University policies and regulations such as FERPA.
• Assign faculty advisors to all new BSN program students through AIS.
• Attends CNHS meetings and participate in college-wide committees as necessary.
• Manages the BSN program's paperless filing system with direction from the operations manager.
• Archives and uploads all course syllabi on the DON SharePoint site three times a year during the first two weeks of the semester and after approval from the Program Director.
• Ensures that all Curriculum Plans are accurate and up to date and uploaded on SharePoint and that copies are available for students and faculty in the main office.
• Collects Course Syllabi from faculty each semester and maintains database accuracy through Sharepoint
• Monitors full-time faculty licensure, national certification, health compliance documents, and CPR / PPD records.
• Attends BSN program Faculty Meetings and RAP committee meetings for recording / transcribing purposes. Uploads meeting minutes on Sharepoint.
• Assist with recruiting events throughout the year as needed.
• Processes student academic record requests such as : Education verification forms, Licensure verification forms, Official transcript clearance, FBON student name list, etc.

Maintains up to date lists of the following :

Assist as Event Coordinator for the BSN- Undergraduate Nursing Programs events :

Manages data collection for the BSN nursing programs by :

Support with maintenance of the budget & records with the direction of the Nursing Operations Manager :

Serves as backup administrator for testing Software Admin with the following :

Performs other duties as assigned or requested by Operations Manager

Qualifications / Requirements

Benefits : Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work / life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.