Human Resources Associate

Human Resources Associate

The Human Resources Associate is responsible for providing administrative support for the HR Department, in particular the HR Operations Team. The HR Associate, reporting to the Manager of HR Operations, will be a key member of the team responsible for daily system transactions across multiple disciplines. The HR Associate acts as the first point of contact for team member questions regarding onboarding, Paid Time Off (PTO), and general HR inquiries. Additionally, they will be responsible for project management of key processes related to the HR System specifically focused on creating end user ease of use.

Human Resources Information Systems

• Maintains team member data including auditing data, following up to ensure data integrity, and supporting self-service initiatives
• Creates and edits system documentation for the HR Team and Enterprise Team Members
• Supports the HR Team with training as needed around processes and procedures
• Provides support and assistance related to the HRIS systems to team members and managers
• Creates, updates and supports reports generated via the HRIS system
• Collaborates with HRIS and other HR Teams on testing, data audits and optimization projects

Administrative

Provides seamless and client focused support, responding to team member questions and resolving issues timely, throughout the team member lifecycle

Redirects team members regarding inquiries to Payroll, Benefits, Talent Acquisition, and other internal departments as needed

Coordinates employment and payroll verifications

Administers the Referral bonus program

Prepares PTO payout calculations for team members at termination

Manages I-9 process by ensuring appropriate documents are used, maintains records, and audits for accuracy

Reviews all Unemployment requests

Processes invoices for HR Department

Projects

Reviews and coordinates necessary updates to the HR Department intranet page

Gathers preliminary HR data needed for internal and external audits

Meets with internal and external auditors for walkthrough of control testing

Prepares data and reports required for HR compliance, such as EEO-1 and policy acknowledgments

Supports projects within the HR Team to gain knowledge and understand of all HR functions

Assists HR Team members as necessary

Required Knowledge, Skills, Abilities and / or Related Experience

High School Diploma or equivalent required. Associates Degree in the area of Human Resources or Business Administration preferred.

Minimum of 2 years directly related administrative / clerical experience required.

Proficiency in MS Office, specifically Excel and PowerPoint

Proficiency with Workday preferred

Able to prioritize work. Must be detail oriented, extremely accurate, able to follow up on long-term, ongoing projects and meet all deadlines with minimal supervision.

Must be able to successfully function in a fast paced, diversified environment and work under pressure.

Excellent verbal and written communication skills are required.

Strong interpersonal relationship, problem solving and customer service skills are required.

A collaborative team player with great initiative

Highly organized with the ability to handle multiple priorities at once

Able to anticipate needs and drive solutions

Able to maintain the highest level of confidentiality

The expected hiring range for this position is $26.44 - $33.05 hourly for work performed in the primary location (Philadelphia, PA). This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidates starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future. Work location may be flexible if approved by the Company.

What We Offer

At Reliance Matrix, we believe that fostering an inclusive culture allows us to realize more of our potential. And we cant do this without our most important assetyou.

That is why we offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.

Our Benefits :

An annual performance bonus for all team members

Generous 401(k) company match that is immediately vested

A choice of three medical plans (that include prescription drug coverage) to suit your unique needs. For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account

Multiple options for dental and vision coverage

Company provided Life & Disability Insurance to ensure financial protection when you need it most

Family friendly benefits including Paid Parental Leave & Adoption Assistance

Hybrid work arrangements for eligible roles

Tuition Reimbursement and Continuing Professional Education

Paid Time Off new hires start with at least 20 days of PTO per year in addition to nine company paid holidays. As you grow with us, your PTO may increase based on your level within the company and years of service.

Volunteer days, community partnerships, and Employee Assistance Program

Ability to connect with colleagues around the country through our Employee Resource Group program

Our Values :

Integrity

Empowerment

Compassion

Collaboration

Fun

EEO Statement

Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.