Administrative Assistant

Job Description

Job Description

We are looking for an organized and detail-oriented Administrative Assistant to join our team in Memphis, Tennessee. In this Contract-to-permanent position, you will play a vital role in ensuring smooth office operations and providing excellent support to both staff and clients. This role is ideal for someone who thrives in a dynamic environment and has strong multitasking abilities.

Responsibilities :

• Manage incoming calls effectively, directing inquiries to the appropriate person or department.
• Perform accurate data entry tasks to maintain and update records efficiently.
• Provide administrative support to the office staff, including scheduling meetings and organizing files.
• Serve as the first point of contact for visitors, ensuring a welcoming and organized reception.
• Maintain office supplies by tracking inventory and placing orders when necessary.
• Assist with preparing reports, presentations, and correspondence as required.
• Collaborate with team members to ensure deadlines are met and workflows are optimized.
• Handle daily office tasks such as mail distribution and document scanning.
• Support special projects and assignments that contribute to overall office productivity.
• Uphold confidentiality and professionalism in handling sensitive information.
• Proven experience in administrative support roles.
• Strong communication skills, both verbal and written, to interact effectively with staff and clients.
• Proficiency in data entry and familiarity with office software applications.
• Ability to manage multiple tasks while maintaining attention to detail.
• Customer service experience, particularly in a receptionist or front desk capacity.
• Organizational skills to handle scheduling, filing, and other administrative tasks.
• High level of professionalism and discretion in managing sensitive information.
• Flexibility to adapt to changing priorities and work collaboratively in a team environment.