Family Portfolio Administrator

Job Description

Job Description

We are looking for a dedicated administrator to provide tailored financial services to clients in Norfolk, Virginia. This role requires a meticulous individual with a strong background in bookkeeping or financial administration, exceptional organizational skills, and the ability to build positive client relationships. If you thrive in a collaborative environment and enjoy managing financial portfolios, this opportunity is designed for you.

Responsibilities :

• Oversee and process bill payments while ensuring timely reconciliation of client accounts.
• Develop and deliver monthly and quarterly financial reports using tools such as Quicken and QuickBooks.
• Assist with annual tax-related tasks, including the preparation of forms such as 1099s and W-2s.
• Maintain direct communication with clients and their advisors to address inquiries and provide updates.
• Support administrative reporting needs and ensure accurate documentation of financial activities.
• Utilize financial software, including QuickBooks and Bill.com, to streamline workflows and transactions.
• Collaborate with team members to ensure a client-first approach in all portfolio management tasks.
• Monitor and manage asset allocations within client portfolios to meet their financial goals.
• Bachelor’s degree in accounting or a related field is required.
• At least 3 years of experience in financial administration or portfolio management.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, as well as Adobe.
• Hands-on experience with QuickBooks and Bill.com is preferred.
• Demonstrated ability to prepare financial reports and reconcile accounts with precision.
• Strong communication and interpersonal skills to effectively liaise with clients and advisors.
• Exceptional organizational and multitasking abilities to manage multiple financial portfolios.
• A collaborative mindset focused on delivering outstanding client service.