Personal Assistant - Entry Level Full Time Position

Job Title : Full-Time - Entry Level Position - Personal Assistant needed in Fremont, CA right on the Milpitas border (94539) LOCAL CANDIDATES ONLY

Location : Fremont, CA 94539 (right on the Milpitas border)

Schedule : 9 am - 5 : 30 pm with a 30-minute lunch break, will be the typical workday hours.

Candidates should expect to work some evenings and events. No expected travel.

Position Overview : We are seeking a bright, motivated, and tech-savvy recent college graduate to join our team as a full-time Personal Assistant (PA). This role will work directly under the House Manager, providing comprehensive support across personal, household, and administrative needs. The ideal candidate is detail-oriented, proactive, and eager to grow in a dynamic environment.

Key Responsibilities :

Administrative Support

• Sort, organize, and manage mail and digital correspondence
• Scan, file, and maintain important documents
• Manage personal and household calendars
• Track orders, returns, and receipts
• Handle various errands as needed
• Household budgets and light bookkeeping

Household Management

• Procure household and office supplies
• Schedule and oversee vendors and service providers
• Coordinate car maintenance and care
• Support organizational and home improvement projects

Staff & Vendor Management

• Manage schedules and communication with housekeepers, chef, gardeners, arborist, pest control, pool staff, and others as needed
• Ensure smooth coordination across all vendors and staff

Travel Coordination

• Arrange domestic and international travel
• Work directly with the travel agent (Kanu’s company) to manage bookings, logistics, and itineraries
• Prepare travel documentation and ensure smooth execution

Database & Gifting Management

• Maintain spreadsheets, email lists, and household databases
• Support personal and professional gifting, including idea generation, ordering, and tracking

Event & Party Planning

• Create and send invitations, track RSVPs
• Oversee vendors, order supplies, and coordinate decor / food
• Be present on event day to manage logistics and ensure smooth execution

Innovation & AI Utilization

• Leverage AI tools to improve efficiency and enhance task execution
• Continuously explore new technologies to improve workflows

Desired Attributes

• Passionate about supporting others and excelling as a PA
• Growth mindset and eagerness to learn new skills
• Exceptional attention to detail and organizational skills
• Highly tech-savvy with an AI-first mindset
• Professional, discreet, and trustworthy

Qualifications

• Internship or part-time job experience is preferred.
• Seeking a recent college graduate who is eager to work as a Personal / Admin / Executive Assistant.

Why This Role is Unique :

This position is a launchpad for a career in operations or management. You’ll gain transferable skills in logistics, project management, vendor coordination, and organizational systems — while working in a dynamic, entrepreneurial environment.

• Gain valuable skills to manage and keep an 11-acre estate in Fremont Hills and the support staff - housekeepers, gardener, vendors, etc.
• Learn to plan and quarterback many different events - personal, professional, and non-profit
• Gain work and entrepreneurship experience by working and assisting a successful Silicon Valley entrepreneur and investor to help him with his business and investment projects
• Build a foundation of accounting and finance skills by working on household budgets and bookkeeping
• Learn more about how to leverage AI to do your job much more effectively and apply it in any area of your life
• Compensation :  $60-65K per year DOE with a $5K performance bonus. $300 / month stipend for benefits. 2 weeks PTO / sick time to begin.