Event and Travel Coordinator

Admission Event And Travel Coordinator

Whitman College, located in the historic community of Walla Walla, is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

The Admission Event and Travel Coordinator plays a key role in supporting recruitment and outreach efforts by overseeing admission-related events and travel coordination. This position is responsible for planning, organizing and executing on- and off-campus events designed to engage prospective students and their families. This position also supports admission by managing logistics, materials and communication for admission officers' recruitment travel. This role ensures a welcoming and professional experience that reflects the institution's mission and contributes to enrollment goals. This position reports to the Director of Admission Operations.

Principal Accountabilities

• Event Coordination (60%)
• Plan and manage Admission on-campus and off-campus recruitment and admitted-student events.
• Oversee event logistics : venue, registration, catering, technology, event flow and task assignments.
• Create and manage event timelines.
• Research and recommend appropriate events venues; carry out site inspections as needed.
• Create and manage registration portals, forms and rosters and track event registration.
• Develop related communication plans in coordination with the Communications team; track efficacy of communications and recommend alterations as necessary.
• Oversee the creation, assembly and distribution of event schedules and day-of materials.
• Manage day-of event implementation including supervision of set-up, manage problems to ensure outcomes, assist speakers and monitor other event activities for attendees.
• Work with on- and off-campus colleagues to book locations, catering, technical support and any other event support needed.
• Develop and maintain relationships with key partners.
• Manage budgets for individual events and work with vendors and staff to stay within the overall budget; make recommendations for future budgets based on analysis of previous data.
• Create and maintain materials for future Admission Event and Travel Coordinator.

Travel Coordination / Support (25%)

Evolving Responsibilities (15%)

Required Knowledge, Skills & Abilities

Minimum Qualifications

Whitman College values diverse pathways to acquiring skills and knowledge and encourages applicants to demonstrate how their background aligns with the role.

Preferred Qualifications

Please note that while the description details both required and preferred qualifications, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications and have passion for the work, you are encouraged to apply.

Benefits

Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Full-time employees enjoy the following benefits :

Learn more about benefits eligibility here .

Disability Accommodation for Job Candidates

Contact Human Resources regarding requests for disability accommodation in the employment application process.

Application Review

Application review will begin on September 29, 2025 and continue until the position is filled.

Start Date

November 2025