Administrative Manager

Job Description

Job Description

We have an exciting opportunity for an Administrative Manager to join our team in our Albuquerque office. We are seeking a friendly, highly motivated, organized and experienced person to lead our administrative support team while still using your exceptional administrative talents. The qualified applicant will have solid experience as a manager with an understanding and interest in team leadership.

The Administrative Manager is responsible for overseeing and coordinating all administrative functions within the firm. This role ensures the smooth day-to-day operation of the office and is responsible for leading the collaborative performance of the administrative support team. The successful candidate will be expected to mentor, train, and provide backup coverage for other administrative roles throughout the organization. This position also includes the following responsibilities :

• Manage the day to day operational aspects of the support team, coordinating workload planning where needed.
• Provide supervision, support and advice to the administrative support staff.
• Organize and facilitate regular support team meetings.
• Evaluate, mentor and train administrative support staff, taking actions to assure expectations and accountabilities are met.
• Conduct and / or organize classes to teach procedures and use of software applications to both administrative support group as well as other staff as needed.
• Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collect, organize and store information using computers and filing systems.
• Acquire, distribute and store supplies, ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Plan, administer and control budgets for specific contracts, equipment and supplies.
• Manage the company Wiki site references and documents updates. Provide direction and instruction to staff on the use of Wiki.
• Manage, coordinate and complete special projects as requested and needed by leadership and other staff.
• Analyze internal processes, and recommend and implement procedural or policy changes to improve operations, such as project information management, supply changes, and records management.
• Oversee the maintenance of the facility to ensure that it remains safe, secure, and well maintained.

Bridgers & Paxton is one of the top 100 Mechanical, Electrical and Plumbing Consulting Engineering firms in the nation with a reputation for superb design services. Our clientele includes federal, state, and city agencies, colleges and universities, manufacturing and healthcare.  We employ over 130 people, of which 55 are graduate engineers with 12 of those registered Engineer Interns and 37 registered Professional Engineers. This high ratio of engineers allows B&P to take on some of the most technically challenging projects and provides opportunity to have a successful and fulfilling career. With us, you can experience a wide variety of project types from Department of Energy laboratories to hospitals, manufacturing, educational, and commercial facilities.

We expect our Administrative Manager to have the following qualifications :

We offer competitive salaries, excellent benefits package, we pay 100% of employee health coverage and partial coverage for families, full vested retirement plan with company match, vision, dental, and cafeteria plan.

Our offices are located in three of the most beautiful and exciting cities in the West Albuquerque, NM, Mesa, AZ and Colorado Springs, CO.

To be considered for this role, please apply via the link and attach your resume and cover letter to your application.

B&P is an Equal Opportunity Employer.  We've been named a 2024 Top Workplace by the Albuquerque Journal for our culture that values its people and amplifies talents.

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