Event Project Manager, Office of the President

Event Project Manager, Office of the President

The University of Virginia seeks applications for an Event Project Manager to support the Office of the President. This position is a critical member of a team charged with planning and coordinating events and interfacing with a range of stakeholders important to the University of Virginia. The Event Project Manager will report to the Associate Director for External Relations and Event Manager. The Event Project Manager is a self-motivated, high performer who consistently achieves departmental, organizational, and institutional objectives. Primary responsibilities include :

• Planning and coordinating events
• Provide support to senior event planners within the department by preparing invitation lists, creating and distributing event communications, preparing event materials (nametags, place cards, access credentials, parking permits, etc.), and staffing events
• Creation and distribution of print and digital communications, including event invitations, e-newsletters, and RSVP forms
• Serve a backup for creating and maintaining departmental communication tools, including websites (Major Events, Founder's Day, and Finals Weekend) and inbound / outbound phone and email communications
• Be trained and proficient in University-approved technology platforms, including Cvent, Eventbrite, BlackThorn, Marketing Cloud, InfoReady, among others
• Be proficient in using the University's customer relationship management database (CRM) to create contact reports for constituents, build custom reports, and extract strategic data
• Assist with logistical preparations associated with a variety of events including but not limited to Finals Weekend, events sponsored by the President, building dedications, Commonwealth Day, Homecomings, Days on the Lawn, New Student Orientation, Reunions Weekend, Family Weekend, advancement events, visits by dignitaries, and other special and pan-University events
• Interact daily with key stakeholders, including event attendees, University leaders, faculty, staff, students, and community members
• In addition to the above job responsibilities, other duties may be assigned

Minimum Qualifications :

Preferred Qualifications :

Physical Demands : This position is a primary sedentary job involving extensive use of desktop computers. On occasion for events, it will require the ability to move event materials as needed (20 lbs.), as well as moving and being in a stationary position.

The anticipated hiring range is $60,000 to $73,000, commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site in a shared office space. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA. Application review will begin after September 29, 2025. Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply. Please apply online, by searching for requisition number R0076771. Complete an application with the following documents :

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants : Apply through your Workday profile by searching "Find Jobs." Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. For additional information about the position, please contact Cecil Banks, Executive Director for Major Events and External Relations at banks@virginia.edu. For questions about the application process, please contact Jessica Russo, Senior Recruiter, sxv9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.