Buyer / Small Contract Specialist

Procurement Specialist

This is administrative and technical work responsible for purchasing and arranging for the purchase and procurement of a variety of materials, supplies and equipment used by the City of East Point.

Major Duties

• Receives, examines and processes departmental requisitions.
• Processes purchase orders in order to purchase assigned materials, supplies, equipment or services for all City departments / divisions at the proper price, quantity, quality, and time, from the appropriate source (vendor); makes changes to purchase orders as necessary;
• Manage all purchases $5000 and below
• Prepares single source purchase orders
• Prepares emergency purchase orders
• Maintains roster of prequalified vendors
• Maintains working relationships with vendors to ensure that the vendor has received the order and delivers the product in a timely manner;
• Maintains working relationships with customers / departments on matters relating to substitutions, equivalents, delivery schedules and vendor problems;
• Maintains records and completes data entry of documents processed;
• Compiles various reports related to the procurement of materials, supplies and equipment;
• Trains new employees on how to purchase departmental needs by using the HTE System;
• Perform related work as required.

Minimum Qualifications

Associate's Degree with special emphasis in Procurement and Purchasing, Business Administration or related field; Bachelor's preferred; three (3) to four (4) years of progressively responsible experience in purchasing or procurement of goods and services; equivalent combination and of education and experience.

Knowledge Required by the Position

Supervisory Controls : Work is performed under the general supervision of the Assets & Inventory Manager and reviewed through the inspection of records and the evaluation of the efficiency and effectiveness of operations. Guidelines : Guidelines include city and departmental policies and procedures and universally accepted procurement polices and procedures. Complexity : The work consists of a variety of administrative and technical duties. Scope and Effect : The purpose of this position is to is purchase and arrange for the purchase and procurement of supplies, equipment, and materials used by City staff. Personal Contacts : Contacts are typically with co-workers, other City employees and vendors. Purpose of Contacts : Contacts are typically to give and exchange information, train employees, provide services, and resolve problems. Physical Demands : The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity. Work Environment : The work is typically performed in an office. Supervisory and Management Responsibility : None.