Executive Support Specialist

Executive Support Specialist (Onsite)

Two powerhouse companies, Legends / ASM Global, have joined forces to redefine excellence in live events, sports, entertainment, and venue management. As the world leader in venue management and live event production, Legends / ASM Global oversees 350+ iconic venues worldwide. With a 360-degree, data-driven approach spanning Global Partnerships, Hospitality, Merchandise, and Attractions, Legends / ASM Global delivers exceptional experiences and end-to-end solutions that set the standard for the industry.

At Huntington Place Detroit the 16th largest convention center in the U.S. that global expertise meets Detroit's energy and innovation.

The Executive Support Specialist (onsite) will serve as a key administrative and strategic support role, reporting directly to the CEO and supporting both executive and director-level leadership. In addition to managing day-to-day executive support, this role will also provide project management coordination helping drive timelines, monitor deliverables, and support board-level and special initiatives that advance Huntington Place's mission.

The ideal candidate is detail-oriented, highly organized, proactive, and thrives in a fast-paced environment. This role requires strong communication, project coordination, and organizational skills, a commitment to accuracy, and a service-oriented mindset.

Essential Duties & Responsibilities :

• Provide executive-level administrative support to the CEO and executive leadership team.
• Manage complex and shifting calendars, meetings, and priorities across multiple stakeholders.
• Prepare agendas, capture meeting notes, and track / follow through on action items.
• Assist with preparation of presentations, reports, and materials for executive and board meetings.
• Leverage digital tools and AI applications (e.g., ChatGPT, project management platforms) to improve efficiency, maintain consistency, and streamline deliverables across the organization.
• Coordinate project management efforts monitor timelines, track deliverables, and follow up with stakeholders to ensure alignment.
• Support contract and document management processes, including routing and digital filing.
• Plan and coordinate internal, external, and client-facing events.
• Serve as a liaison across internal teams to ensure smooth communication and execution.
• Assist in onboarding new leadership team members.
• Track progress against major business priorities, projects, and deadlines.
• Coordinate travel logistics and process expense reports.
• Work onsite at Huntington Place with flexibility for occasional evenings and weekends tied to event schedules.

Qualifications :

Compensation & Benefits :

Competitive base salary plus bonus potential, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan with match.

Working Conditions & Physical Demands :

This position requires the ability to work in a dynamic / live-event environment and adapt to shifting priorities.

Legends / ASM Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.