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Deputy Clerk-Records Center

Deputy Clerk-Records Center

Government JobsCheyenne, WY, US
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Job Title

Under the direct supervision of the Record Center Supervisor, performs a variety of records management functions.

Essential Job Functions

Essential Job Functions : (Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

  • Receives and processes requests for records research for all County departments, performs data processing duties; makes recommendations in relation to programming / reprogramming needs.
  • Processes, receives, collects and delivers mail to / from County departments, the State mail system and the United States Post Office; operates and performs preventative maintenance on various types of mail equipment; coordinates courier services; prepares certified and registered mail; processes monthly mail service billings; advises County staff regarding available mail services.
  • Performs electronic document imaging and microfilming functions; makes adjustments to document quality; coordinates final quality control inspections on imaged and filmed documents;
  • Maintains quality control of microfilm; maintains and makes minor repairs to equipment; monitors supply inventories.
  • Liaises with various County departments regarding materials, supplies and equipment requirements; obtains price quotes; allocates costs to appropriate funding source; prepares / issues vouchers and transmits them to the Clerk's Accounting Office for payment; inspects received materials and equipment for quality and accuracy of order; maintains inventory and file of vendors.
  • Receives and processes Records Transfer forms from various County departments; documents information required for retrieval, tracking and retention / destruction of records according to State Archives regulations.
  • Generates reports to schedule records for destruction; prepares records inventories and destruction notices; determines required method of destruction; coordinates with transferring agency for approval of record destruction.
  • Provides assistance with testing voting equipment; deploys and retrieves election equipment; maintains / distributes election supplies and inventories.
  • Performs other duties as assigned or required.

Qualifications

Minimum Qualifications : High School Diploma or equivalent; one year office / clerical experience; or equivalent combination of education, training and experience. Must have a valid driver's license.

Knowledge and Skills :

  • Knowledge of records management activities, processes, and standards.
  • Knowledge of laws / regulations pertaining to record retention and destruction.
  • Knowledge of electronic document imaging and microfilming processes and equipment.
  • Knowledge of mail processing services, standards, and equipment.
  • Skill in performing various records management functions and activities.
  • Skill in coordinating records retrieval, transfer, retention, and destruction.
  • Skill in processing mail and operating / maintaining mail equipment.
  • Skill in performing electronic document imaging and microfilming functions.
  • Skill in coordinating office supplies and equipment orders.

    • Physical Demands :

  • Constantly remains in a stationary position more than 60% of the time to complete necessary computer work.
  • Frequently moves boxes and voting machines weighing 50lbs, including frequently lifting and lowering equipment and boxes from shelves 10 feet high. Occasionally moves equipment and boxes up to 75lbs,
  • Frequently ascends / descends a ladder to move boxes and equipment
  • Frequently moves boxes that weigh 50lbs at a low level including the floor.
  • Occasionally drives a Cargo Van to transport supplies, equipment and boxes.
  • Frequently communicates information and ideas so others will understand. Must be able to exchange accurate information in these situations.
  • Frequently observes details on boxes, mail, computer screen and other objects to assist in making decisions and processing.
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    Deputy • Cheyenne, WY, US