Administrative Assistant

Job Description

Job Description

We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.

Responsibilities :

• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.
• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.
• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.
• Manage mailroom operations, including shipping tasks through FedEx and other carriers.
• Order and maintain supplies for the pantry, copiers, and general office needs.
• Coordinate with building management to address equipment maintenance and cleanliness.
• Assist with preparing for client visits and special events as needed.
• Ensure adherence to security protocols, including ID badge management.
• Provide support for printing requests and other administrative functions.
• Collaborate with team members to handle additional tasks assigned by the supervisor.
• Associate degree preferred.
• 4-7 years of experience in reception or administrative roles within a medium-sized facility.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Knowledge of office management, procurement processes, and front office operations.
• Ability to work collaboratively in a diverse and multicultural environment.
• Excellent organizational, planning, and problem-solving skills.
• Flexibility to adjust work hours and travel to support other office locations when necessary.