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Project Coordinator

Project Coordinator

Boston Retail SolutionsVero Beach, FL, United States
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Boston Retail Solutions (BRS) is seeking a Project Coordinator for our Service Center in Vero Beach, Florida.   BRS offers solutions that include modular barricades and graphic applications for companies nationwide.  Our dedicated teams work hand-in-hand with our clients every step of the way to ensure their project is finished ON BRAND, ON TIME.  We strive to embody our core values every day!   Visit www.BostonRS.com to learn more about our company.

The Project Coordinator (pc) is responsible for a range of duties related to the complete coordination of all field jobs. Coordinate project construction through communication with contractors, malls, tenants and general managers while providing support duties as needed.  The PC will work directly with the General Manager as a team to vet plans, obtain site surveys and engineer a well thought out barricade installation and logistical deployment plan.

QUALIFICATIONS AND EDUCATION REQUIREMENTS :

  • 2+ years in related field or administrative responsibilities
  • Basic understanding of construction blueprints and store elevation drawings preferred
  • Ability to take instruction and use pre-established guidelines to perform functions of the job as well as experience and judgement to accomplish completion of job

ACCOUNTABILITY :

  • Timely and successful delivery of solutions and products according to customer needs and objectives ensuring client expectations are being met
  • Maintain BRS goals for profitability
  • Collaborate effectively and develop positive relationships with internal team contributing to an inclusive company culture

    • PREFERRED SKILLS :

  • Excellent communication skills, both verbal and written
  • Highly organized with strong attention to detail with strong customer service mindset
  • Perform telephone duties which require answering telephones, messages, forwarding calls and assisting caller with questions
  • Excellent time management and problem solution skills
  • Ability to operate current software programs with proficiencies in G-Suite, NetSuite and BRIX
  • Flexible schedule and ability to adapt to an ever changing and fast paced environment

    • RESPONSIBILITIES :

  • Provide customer service by answering general inquiries via telephone, email and / or in person in a timely and courteous manner
  • Maintain accurate and complete records using computer filing systems and programs such as G-Suite, BRIX and NetSuite to align with linear work flow
  • Maintain Relationships with malls, contractors and retailers as well as cultivating and building new relationships
  • Estimate each project for clients to align with company margin structure
  • Accurately calculate square footage of projects
  • Uploading photos, drawings and documents to online job calendar
  • Produce work orders for all jobs
  • Coordinate artwork request and facilitate approval process with Mall OD’s and BBC AM’s via the PM or GM’s direction while exhibiting a dependable, positive, and encouraging demeanor
  • Communicate and collaborate with General Manager to assist with scheduling barricade and graphic installation and other logistical operational needs and requirements
  • Communicate and collaborate with accounting department request to review contracts, COI’s, invoices and issue PO’s and Lien Waivers, confirm all pre-payments and payments for teardown have been received via the PM or SCM’s direction
  • Perform administrative duties to support the Service Center such as filing, book keeping and overall assistance of GM or PM
  • Protect and secure all company assets on a daily basis

    • ADDITIONAL NOTES :

    This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

    BENEFITS - Employees are eligible for :

    Numerous insurance options, including Health, Dental and Vision Coverage

    Matching 401k plan (up to a 4% match)

    Paid Time Off (After 90 days) and Paid Holidays (To include a Floating Holiday)

    Employee Stock Ownership Plan (ESOP)

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    Project Coordinator • Vero Beach, FL, United States