A / P Finance Assistant

Connecticut Institute for Communities, Inc.

Description :

CIFC seeks to hire two full-time A / P Finance Assistant(s) to work in our Finance Department.

These positions are responsible for the following core functions and performs other tasks as needed :

Accounts Payable processing (60%)

Other (40%)

These positions are expected to work on functions as per the most recent program allocation and is subject to revision as a result of organizational growth and change.

Under the direction of the Deputy Finance Director / CIFC Health Accounting Manager (or designee) :

A. Accounts Payable Processing (60%)

Receive and route purchase requisitions and vouchers within a timely manner to Deputy Finance Director / Comptroller, CIFC

Health Accounting Manager, CFO and assigns purchase orders as needed

Logs and returns copies of approved purchase orders and requisitions to appropriate program manager

Once required approvals are obtained and product / services have been rendered vouchers into the Blackbaud system. Keep

Deputy Finance Director / Comptroller or CIFC Health Accounting Manager informed of all situations and problems that affect the

smooth daily functioning of Accounts Payable

Prepare or make deposits at local banks

Place online orders as needed

Reconcile petty cash, credit card collections and vaccine inventories

B. Other Responsibilities (40%)

Business Office / CIFC Health

o Various Balance Sheet Reconciliations

o Program specific finance analysis

o Complete other tasks assigned by Deputy Finance Director / Comptroller, CIFC Health Manager and the CFO in an accurate and timely manner

Business Office only

o Receives all business office mail and distributes appropriately

o Delivers unopened bank statements for all accounts to the Deputy Finance Director for review

o Receives all funds presented by cash and / or check

o Prepares bank deposit documents and submits to Deputy Finance Director / Comptroller for deposit

CIFC Health only

o Cash collection and bank deposits from health center sites

o Cash collection reconciliation

Staff / Team Expectations

• Uphold the shared values of the program and maintain Relias training
• Cooperate with co-workers, providing assistance, information or other support as itis needed to ensure quality service to children and families and to build and maintain positive relationships
• Actively participate in staff meetings, mandated training, committee meetings, and other program-wide functions as needed, including some evening activities
• Recognize that your job description is service area specific and that a successful employee upholds the overall employment manual and specifically, but not limited to, confidentiality, child abuse reporting, attendance and dependability, appropriate dress, program resources, and promoting and maintaining a safe work environment
• Demonstrate integrity and responsibility by always doing ones personal best, being honest and ethical, following through on commitments
• Maintaina commitment to professionalism, continue own professional development and manage performance by taking responsibility for ones own performance, setting goals, eliciting feedback, tracking progress and addressing performance issues promptly
• Asrequested, attend local, state and regional initiatives to represent the agency and to develop professionally
• Exhibitflexibility by showing an openness to different and new ways of doing things, and changing strategy when an initial strategy is unsuccessful
• Show initiative by identifying what needs to be done and doing it before beingasked or before the situation requires it
• Respect the time constraints of co-workers by showing up to meetings promptly, and giving advance notice if for any reason you are unable to carry out your responsibilities

Requirements : Qualifications :

Competitive compensation, plus comprehensive fringe benefits package, including health care coverage and retirement program. 13 paid Holidays in addition to paid time off. CIFC is an approved site for PSLF eligibility.

Closing Date : Open Until Filled CIFC is an Equal Opportunity Employer

Compensation details : 20-25 Hourly Wage

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