Payroll Technician

Payroll Technician

The Town of Clayton is seeking applicants for a Payroll Technician for the Finance Department. The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.

The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

Duties & Responsibilities

Under the general supervision of the Payroll Manager, the Payroll Technician performs highly skilled technical work related to the accurate and timely preparation and processing of bi-weekly and / or monthly payroll for Town of Clayton employees and the mayor and councilmembers. This position ensures compliance with all applicable federal, state, and local laws and regulations governing payroll, employee benefits, and related financial transactions. The Payroll Technician often works in a customer service-driven environment, handling confidential information and responding to employee inquiries related to pay, benefits, and deductions.

Processes payroll and personnel transactions, including wages, deductions, salary adjustments, and garnishments.

Administers and maintains the Town of Clayton's timekeeping and payroll software systems, including data entry, adjustments, and verification.

Audits payroll documents and reports for accuracy and compliance with rules and regulations.

Prepares and balances payroll reports and records for internal use and external agencies (e.g., IRS, NC Retirement System).

Reconciles payroll accounts and maintains the accuracy of accounting and financial records related to payroll and employee benefits.

Assists employees and departments with timekeeping and payroll matters, explaining procedures and resolving discrepancies.

Provides support to internal and external auditors by preparing the required reports and data.

Processes employee terminations, ensuring proper calculation of severance payments and leave cash-outs.

Assists with the preparation and distribution of W-2 forms and 1095-Cs.

Ensures payroll compliance with federal, state, and local laws, as well as collective bargaining agreements (CBAs) and employee benefits programs.

Performs various accounting and financial support tasks as needed, including processing accounts payable, billing, and general ledger reconciliations.

May provide training to supervisors and department liaisons on timekeeping systems.

Performs other duties as assigned at the discretion of the Payroll Manager and or Finance Director.

Special Requirements, Education & Experience

Essential :

• Knowledge of payroll legislation, federal and the NC Wage and Hour Act (NCWHA), and pension administration.
• Strong financial and numeracy skills.
• Experience with payroll software (e.g., NEOGOV, Oracle, SAP, or equivalent).

Desirable :

Skills and Attributes :

Education and Experience :

OR

Depending on the position, the Town may consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.