Executive Assistant

Executive Assistant

Administrative and Operational Support :

Manage daily calendars, schedules, and appointments for executives, ensuring seamless time management and prioritization.

Coordinate complex travel arrangements, including flights, accommodations, and itineraries.

Organize and prepare materials for meetings, conferences, and presentations, including taking minutes when needed.

Oversee correspondence, including emails, phone calls, and written communications, ensuring timely responses and follow-ups.

Project Management :

Support workflow automation and cross-functional processes, utilizing relevant systems or platforms.

Assist in coordination and execution of strategic projects, ensuring deadlines and deliverables are achieved.

Serve as a liaison between departments, teams, or external stakeholders to streamline communication and collaboration.

Technical and Digital Support :

Leverage digital tools, such as CRM platforms, cloud-based solutions, or project management software, to enhance efficiency.

Provide support for AI or automation tools, enabling executives and teams to improve workflows.

General Office Management :

Help maintain organized filing systems, both digital and physical.

Arrange executive expense reporting and monitor budgets related to travel or departmental needs.

Manage sensitive information with utmost confidentiality and discretion.

Requirements :

Skills and Qualifications :

Proven experience as an Executive Assistant or similar high-level administrative role.

Proficiency with productivity tools (e.g., Microsoft Office Suite, Google Workspace) and familiarity with automation workflows.

Exceptional communication, interpersonal, and problem-solving skills.

High organizational skills with the ability to multi-task, prioritize, and meet deadlines under pressure.

Strong attention to detail and a proactive approach to problem-solving and project execution.

Tech-savvy with a desire to stay updated on emerging technologies useful for administrative and operational functions.