Program Assistant - Residency, College of Medicine

Program Assistant

With supervision from the Associate Head of Education and Education Office Manager, the Program Assistant will provide support with the planning, coordination and implementation of the programs within the Department of Psychiatry. Duties will follow established guidelines within the programs. The Program Assistant will serve as contact for the trainees concerning program requirements and guidelines. Will also assist in organizing activities involving recruitment, on-boarding, preparing and maintaining schedules, off-boarding, and on-going day-to-day activities.

Duties & Responsibilities :

• Coordinate the daily functions of the programs and follow complex policies, procedures, and program guidelines.
• Will work independently to identify, troubleshoot, and report compliance issues and assist in correcting situations.
• Maintain proficiency in the databases that support the trainees' schedule, evaluations, vacation and time off.
• Generates compliance reports as requested. Ensure compliance with accreditation, licensing board, professional association requirements.
• Support and assist in coordinating the annual program recruitment and orientation activities. Includes all on-boarding activities.
• Ensure new trainees are credentialed and on-boarded before starting the program.
• Assists in completion of off-boarding and graduation activities following departmental and program guidelines.
• Coordinate didactic schedules and evaluations.
• Complete other program related forms, (verifications of training, credentialing, letters of good standing).
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required :

Preferred Qualifications :

To Apply : For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.