Executive Assistant - Senior Investment ExecutivesNorthbound Executive Search • New York, NY, US
Executive Assistant - Senior Investment Executives
Northbound Executive Search • New York, NY, US
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job_description.job_card.job_descriptionSupport tracking of investment activity and meeting follow-ups Maintain accuracy of documents and deal files Assist with CRM / database updates related to contacts, meetings, and deal notes Help prepare materials for due diligence, investment committees, and portfolio reviews Arrange detailed domestic and international travel Serve as a professional point of contact for internal and external stakeholders Draft and manage internal communications and team coordination Support occasional team events, offsites, and investor meetings 3+ years of experience as an Executive Assistant, preferably in private equity, venture capital, investment banking, or financial services Bachelor’s degree preferred Strong time management and organizational skills with the ability to manage shifting priorities Confident communicator with strong writing and interpersonal skills High attention to detail, reliability, and a strong sense of ownership Ability to handle confidential information with discretion Proficient in Microsoft Office Suite; experience with CRM systems (Salesforce, DealCloud, Affinity) a plus Base $80,000 – $125,000, depending on experience Discretionary bonus Comprehensive medical, dental, and vision benefits Professional development and growth opportunities Collaborative culture within a respected investment firm
We are working with a leading private equity firm to hire a professional, resourceful Executive Assistant to support a senior investment team. This is a high-visibility role that requires strong organizational skills, excellent judgment, and the ability to operate effectively in a fast-paced, deal-driven environment. The ideal candidate is dependable, proactive, and takes pride in delivering exceptional work.
Key Responsibilities
Executive & Team Support
- Provide administrative support to senior investment professionals
- Manage complex calendars and scheduling across multiple time zones
- Coordinate internal and external meetings with investors, advisors, and portfolio companies
- Prepare meeting materials, presentations, and briefing documents
- Handle expense reports, approvals, and internal documentation
Deal & Pipeline Coordination
Logistics & Communication
Qualifications
Compensation & Benefits
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Senior Executive Assistant • New York, NY, US
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