Talent.com
Deputy City Recorder

Deputy City Recorder

Herriman CitySouth Jordan, UT, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.permanent
job_description.job_card.job_description

Deputy City Recorder

Join our award-winning Herriman City culture while working in our Recorder's Office. Our Records Department provides a great opportunity for detail-oriented individuals who like to organize and maintain records. We offer a 9x9 work schedule with every other Monday off. This position may include some after-hours for City meetings. This position may close early based on qualified applicants.

  • Click the 'Full Job Description' button at the bottom of the page for more details.

General Purpose

Assists the City Recorder in both statutory and clerical duties. Provides support for Planning Commission and City Council meetings by collecting information and providing communication materials.

Essential Functions

  • Assists with the documentation and dissemination of communication materials with City contracts and official documents. May assist with the publication of official notices or other publications.
  • Interacts with all levels of City, County, and State Government. Provides professional communication and works through situations and problems. Fosters relationships of trust and capability.
  • Provides support and backup to the City Recorder with Planning Commission and Council meetings, Workshop Sessions, and Special Meetings. Records audio and take minutes of the proceedings. Transcribes minutes following each meeting and presents notes for approval as required.
  • Supports the preparation, maintenance, and posting of City meeting agendas / packets.
  • Organizes, scans and files minutes into permanent records, files. Maintains permanent hard copy records in minute files. Maintains a permanent record of all original documents, copies and reference files for ordinances and resolution.
  • As needed, coordinates and attends Agenda Meetings and Records Committee Meetings.
  • Maintains files of all ordinances and resolutions.
  • Assists in the publication of official notices or other publications. Ensures rules and regulations for posting are followed.
  • Provides support in all facets of City Elections.
  • Tracks and updates the terms of City Officials.
  • Maintains long- and short-term records, storage, and retrieval of information and records. Creates and maintains an electronic file of City documents.
  • In the absence of the City Recorder, attests to signatures on all official documents and contracts with City seal.
  • Provides support on publishing City Code.
  • Assists with maintaining the City's privacy program and compliance requirements.
  • May attend chapter and regional recorder meetings.
  • Attends educational seminars to continue requirements towards the Certified Municipal Clerks Certification (CMC) and Master Municipal Clerk (MMC).
  • Supports the maintenance of the cemetery records and programs.
  • Ensures compliance with State laws related to public access (GRAMA). Ensures proper classifications are applied to City documents and records; assists public by filling or coordinating records requests; establishes and monitors retention schedules on documents and assures timely archiving or purging of record according to law, ordinance, or practice.
  • Provides backup to the passport office providing the public with passport processing services. Provides expertise to residents in filing passports. Ensures correct filing of passports.
  • Assists the City Recorder with a wide variety of duties and responsibilities.
  • Performs other duties as needed or assigned.

    • Minimum Qualifications

    Education : High School Diploma or Equivalent.

  • Three (3) years experience in general office practices and procedures, PC operation and various software applications.
  • OR An equivalent combination of education and experience to gain the knowledge to perform the required tasks of the position.

    • Experience : One (1) year records management experience.

    Additional Requirements : Must be at least 18yrs old. Must possess a valid Utah Driver's License. Must be able to pass a pre-employment drug test, background check, and driving record check. Must provide proof of US Citizenship to process Passports on behalf of the US Department of State.

    Certifications / Licenses : Must be bondable and required to serve as a notary. Ability to earn Passport Agent Certification within thirty (30) days of hire.

    Preferred Qualifications

  • Experience in local government with records.
  • Experience handling personally identifiable information.
  • An associate or bachelor's degree in public administration, business, records management or related field.
  • Certified Municipal Clerks Certification (CMC).
  • Ability to speak and understand Spanish.

    • Knowledge, Skills, and Abilities

  • Advanced level skills in Microsoft Office products including Word, Excel, and PowerPoint.
  • Working knowledge of the correct methods of records retention and management; public notice requirements; municipal elections.
  • Understanding of the basic principles of management, office, and budget procedures.
  • Working knowledge of city, county, and state statutes governing privacy, legal publications, hearing notices and election requirements.
  • Working knowledge of GRAMA as defined in the Utah State Code.
  • Ability to treat records with confidentiality and make determinations on when to release information and when to hold information.
  • Ability to establish and maintain effective working relationships with employees, the public, elected officials and other agencies of the public.
  • Ability to follow verbal and written instructions; prioritize tasks and meet required legal deadlines; work well under pressure and impending deadlines.
  • Ability to adapt to perform conflict resolution, maintain professional decorum, and adapt to change.
  • Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions.
  • Ability to communicate effectively both verbally and in writing in English.
  • Type at least 60 wpm.
    • serp_jobs.job_alerts.create_a_job

    Deputy • South Jordan, UT, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    New Jersey Licensed Title Officer

    New Jersey Licensed Title Officer

    VirtualVocationsSalt Lake City, Utah, United States
    serp_jobs.job_card.full_time
    A company is looking for a National Title Officer to support real estate transaction closings.Key Responsibilities Provide coordinating oversight as Title Officer to assigned national transaction...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Senior TMF Reviewer

    Senior TMF Reviewer

    VirtualVocationsProvo, Utah, United States
    serp_jobs.job_card.full_time
    Key Responsibilities : Manage and perform TMF review of electronic Trial Master Files (eTMF) and related artifacts for clinical studies Ensure the TMF is audit-ready by performing checks and trac...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    Deputy City Recorder

    Deputy City Recorder

    Herriman CityHerriman, UT, USA
    serp_jobs.job_card.permanent
    serp_jobs.filters_job_card.quick_apply
    Join our award-winning Herriman City culture while working in our Recorder's Office.Our Records Department provides a great opportunity for detail-oriented individuals who like to organize and main...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Part Time Document Control Clerk, OSM

    Part Time Document Control Clerk, OSM

    Ezarc SolutionsPleasant Grove, UT, USA
    serp_jobs.job_card.part_time
    serp_jobs.filters_job_card.quick_apply
    Document Control Clerk to join our team.The QC Document Clerk is responsible for organizing, managing, and maintaining quality control documentation and records in compliance with company policies ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Support - American Fork #522

    Administrative Support - American Fork #522

    Les Schwab Tire CentersAmerican Fork, UT, US
    serp_jobs.job_card.full_time
    Sales & Administration (Clerical & Sales Support).The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in th...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Title Officer

    Title Officer

    Fidelity National FinancialSalt Lake City, UT, US
    serp_jobs.job_card.full_time
    We are looking for an experienced and detail-driven Title Officer to join our team in the Salt Lake City area.The Title Officer is responsible for reviewing, analyzing, and ensuring real estate tit...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Scribe

    Scribe

    ALLEVIO CARE, LLCCenterville, UT, US
    serp_jobs.job_card.full_time
    At Allevio, we’re on a mission to empower healthcare practice owners by removing the operational and administrative roadblocks that can get in the way of exceptional patient care.We specializ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Clerical - Earn Up to $37 / hr

    Clerical - Earn Up to $37 / hr

    TradeJobsWorkforce84043 Lehi, UT, US
    serp_jobs.job_card.part_time
    Qualifications Excellent verbal and written skills (in English) A strong work ethic Customer service experience Experience withMailChimp, Google Drive or Excel, and Google Calendar.This is a part-...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Law Clerk

    Law Clerk

    Catholic Community ServicesSalt Lake City, UT, USA
    serp_jobs.job_card.part_time
    serp_jobs.filters_job_card.quick_apply
    Migration and Refugee Services .Senior Immigration Trial Attorney.As a Law Clerk, you will play a pivotal role in our Immigration Program by offering your expertise in legal research, casework supp...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Support

    Administrative Support

    VirtualVocationsProvo, Utah, United States
    serp_jobs.job_card.full_time
    A company is looking for an Administrative Support professional.Key Responsibilities Perform various clerical and administrative tasks, ensuring compliance and quality Provide general guidance a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Remote Legal Administrative Assistant

    Remote Legal Administrative Assistant

    VirtualVocationsSalt Lake City, Utah, United States
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    A company is looking for a Remote Legal Administrative Assistant.Key Responsibilities Providing administrative support to the firm Assisting in handling communications with clients and co-counse...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    PRN Admissions Office

    PRN Admissions Office

    Legacy Village of TaylorsvilleSalt Lake City, UT, USA
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Legacy Village of Taylorsville.PRN Admissions Office Assistant.This is a great opportunity to make a positive difference in the community. While experience would be great, what matters most in this ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    DRUG-GEN MDSE / CLERK

    DRUG-GEN MDSE / CLERK

    KrogerTooele, UT, US
    serp_jobs.job_card.full_time
    Create an outstanding customer experience through exceptional service.Establish and maintain a safe and clean environment that encourages our customers to return. Assist the department manager in re...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Spec Authorization

    Spec Authorization

    Myriad GeneticsSalt Lake City, UT, United States
    serp_jobs.job_card.full_time
    Verifies patient insurance coverage timely utilizing phone or online resources.Submit prior authorizations to insurances in timely matter via payer specific portals and vendors.Ensures all pertinen...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Title Express Auditor

    Title Express Auditor

    VirtualVocationsProvo, Utah, United States
    serp_jobs.job_card.full_time
    A company is looking for a Title Express Auditor.Key Responsibilities Perform comprehensive audits of open and closed assignments from various TE teams Conduct full-lot reviews, including call a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Legal Administrative Assistant

    Legal Administrative Assistant

    Gurstel Law Firm P CWest Valley City, UT, US
    serp_jobs.job_card.full_time
    ARE YOU LOOKING TO FOR A CAREER IN THE LEGAL FIELD?.DO YOU HAVE GOOD ADMINISTRATIVE SKILLS?.Legal Administrative Assistant. Legal Administrative Assistant,.Document account / file activity in accordan...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Clerical

    Clerical

    TradeJobsWorkforce84075 Syracuse, UT, US
    serp_jobs.job_card.part_time
    Qualifications Excellent verbal and written skills (in English) A strong work ethic Customer service experience Experience withMailChimp, Google Drive or Excel, and Google Calendar.This is a part-...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Law Clerk

    Law Clerk

    TradeJobsWorkForce84043 Lehi, UT, US
    serp_jobs.job_card.full_time
    Assist and counsel lawyers and judges on their primary duties.Interpret laws, rulings and regulations for specific cases. Conduct extensive legal researching and analysis.Prepare memoranda and brief...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Pediatric Neurology Peer Reviewer

    Pediatric Neurology Peer Reviewer

    VirtualVocationsProvo, Utah, United States
    serp_jobs.job_card.full_time
    A company is looking for a Peer Reviewer - Pediatric Neurology.Key Responsibilities Conduct objective, evidence-based peer reviews of clinical cases Make final determinations regarding medical n...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Office Clerk

    Office Clerk

    TradeJobsWorkforce84075 Syracuse, UT, US
    serp_jobs.job_card.full_time
    The Ideal Candidate : Be highly motivated; possess excellent communication skills and works well under pressure while maintaining a positive attitude. Be dependable, organized and can work with very...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30