Corporate Executive Assistant (Military Personnel Only)

Corporate Executive Assistant (Military Personnel Only) at Technology Service Corporation (TSC) summary :

The Corporate Executive Assistant provides high-level administrative support to corporate executives, managing schedules, communications, and sensitive information to enhance office efficiency. This role involves coordinating meetings, travel arrangements, and office operations, while ensuring alignment with company goals and policies. The position requires strong organizational skills, discretion, and the ability to work independently under strict deadlines.

The Executive Assistant performs a comprehensive range of direct executive support to Corporate Executives, assisting and relieving them on a variety of routine and complex administrative support functions. The position provides advice and assistance on all matters that are relative to the coordination, integration, and synchronization of various staff actions, events, and activities that involves the Executives. The successful candidate will be expected to work effectively under short, rigid deadlines and independently with only general supervision in a fast-paced environment.

Responsibilities :

• Develop and maintain the proper processes, systems, and tools to optimize the effectiveness and efficiency of the Executives' office and time, in alignment with the company's mission, goals, and policies.
• Facilitate, prioritize, and track the workflow of internal and external taskings, continuously adapting the Executives' time and schedule based on accurate assessments of criticality, sensitivity, and confidentiality.
• Review and process all documents for content and accuracy, ensuring proper staff coordination and the completeness of information and references.
• Evaluate and facilitate the dissemination of sensitive information and documentation, alerting the Executives regarding issues that impact the office.
• Manage the Executives' calendars, effectively coordinating senior-level meetings, visits, and events; ensuring arrangements of security clearances, VIP parking, and building access; researching and preparing background information on attendees; and developing meeting agendas, as required.
• Plan and arrange domestic and foreign travel for the Executives, preparing and coordinating itineraries, lodging, logistics, security, and travel expense requirements.
• Oversee and monitor routine and complex day-to-day administrative and office requirements involving facility, property, safety, and supply management.
• Other duties, as assigned by Supervisor.

Required Qualifications :

TSC Benefits :

TSC offers a stable work environment, a competitive salary, and a comprehensive benefit package; including Employee Stock Option Plan (ESOP) participation, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Co-Sponsored Health Plan, Paid Leave and much more. TSC is a growing organization with unlimited opportunity!

Applying to TSC :

Only those candidates invited for an interview will be contacted. Employment at TSC is contingent upon the successful completion of a comprehensive background check, verification of Security Clearance, and a drug screening.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Keywords :

executive support, administrative assistance, calendar management, travel coordination, scheduling, office management, confidential information, staff coordination, corporate communication, process optimization