Medical Editor

Job Title :

Medical Editor III ( Pharma Ad Agency )

Tentative duration : Start

ASAP

and continue through

January 30, 2026 , with a possible extension.

NOTE :

Candidates must take an

editorial test

before they move on to the

interview phase

(if they do well).

The roles will operate in California (Pacific Time) daytime hours, so candidates must be fully available during those hours

Top skills, experience, or education required :

FACT CHECKING

is a must!

Min

bachelor's degree

with

3 to 5 years

of medical editing and fact-checking experience in a

pharma ad agency

( Strongly Preferred ),

medical education

may also be considered if they meet the other requirements.

Ability to understand the

ad agency editorial process

and manage assigned work without constant guidance.

3 or more years' experience

with the ability to conduct all types of reviews :

cold reads, compares, full reads, disaster checks, check changes , and know what the job needs for that round.

Experience working with

Oncology brands

or

neurotoxins

will be strongly preferred.

Knowledge of current

AMA style

and

FDA guidelines

governing

pharmaceutical products / devices .

Solid ability to use

MS Office (including Outlook, Teams, and Word) ,

Adobe Acrobat , and / or

ProofHQ .

Ability to

communicate well

with the brand and Editorial teams when needed.

Demonstrate the ability to

evaluate a task upon receipt, identify its requirements, and determine the best approach , rather than simply following instructions without question.

The ideal candidates should have experience with

full-service agency editorial processes , not just document reviews or minor edits done within a pharma company setting.

Skilled in knowing how to

navigate agency life , including when and how to raise questions appropriately and collaborate effectively with internal teams, would be beneficial.

Job functions / responsibilities :

Edit and proofread copy

for assigned and other brands as needed.

Fact checks annotated copy

using provided references, ensuring acceptable sources are used.

Collaborate and communicate

with the Editorial Director and team members to maintain quality and meet goals.

Prioritize and manage workload , meetings, and various tasks to ensure all deliverables are met with excellence; ability to handle multiple jobs and prioritize as needed.

Thoroughly understand

assigned brands

and

product categories .

Demonstrate a drive to ensure

adherence to clients and brand guidelines .

Contribute

ideas / feedback

for improving the process and minimizing errors.

Offer

guidance and training

to junior team members and freelancers to ensure the integrity of the editorial process.

Proactively

offer and provide help

to others to ensure all work moves through the department efficiently.

Create / maintain brand style guides and bibliographies

in a timely manner.

Understand and execute

AMA style

and varying

editorial styles

per brand needs.

The editors will work on a variety of print and digital assets, including

Print : Sales aids, flash cards, and financial materials. And

Digital : ISIs (Important Safety Information sections), banners, emails, and other promotional materials.