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Dallas Executive Assistant

Dallas Executive Assistant

ProtivitiDallas, TX, US
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Job Title : Dallas Executive Assistant

We are seeking an Executive Assistant to join our Dallas office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 times per week.

What You Can Expect :

As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution.

What You Will Do : Executive Support :

  • Answer and screen incoming calls, and make outgoing calls on behalf of executives
  • Greet visitors and assist them, as needed
  • Support executives and the other members of the management team in their workload by producing reports, presentations, and / or proposals
  • Manage Executive Outlook details (Contacts, Calendar, Email responses)
  • Take initiative to anticipate the needs of your executives on a daily basis
  • Prepare and manage Time & Expense reports on behalf of executives
  • Arrange travel for executives, including flights, hotels, and transportation
  • Handle any printing / copying / faxing, binding, and mail
  • Partner with local team to provide back-up support to executives
  • Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication
  • Work with Executive team business partners to schedule & manage client meetings

Office Support & Communication :

  • Office Space Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response
  • Recruiting Assist with planning / organizing recruiting events held within the office and / or on campus. Assist with general printing, tracking, and reporting
  • Reporting and Correspondence Perform basic industry / company research to assist in the response process for Request for Proposal s. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit / review / format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications

    • Marketing & Event Execution :

  • Coordinate with local and regional marketing teams to prepare marketing materials
  • Schedule conference rooms and coordinate audio visual and / or catering needs
  • Room arrangement for offsite meeting / events, as needed
  • Manage Salesforce updates and reporting for executives

    • Other Regional Items :

  • Support Human Resources with local office needs
  • Coordinate with other offices, as necessary, to provide additional support to the region
  • Participate in ongoing training regarding technology upgrades and new systems applicable to the position

    • What Will Make You Successful :

  • Professional, confident, enthusiastic and detail-oriented
  • Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment
  • Excellent oral and written communication skills
  • Excellent interpersonal and organizational skills
  • Demonstrate initiative and be a self-starter
  • Ability to work independently, exercise good judgment; resourceful, problem-solving skills
  • Positive and approachable; ability to interact well with all levels of staff and clients
  • Demonstrated accomplishments in the following areas :
  • Working with a variety of levels of personnel to achieve business objectives
  • Coordinating and maintaining follow-up on several projects simultaneously
  • Proofreading and editing
  • Handling confidential information in a strictly professional manner

    • Your Educational and Professional Qualifications :

  • 2+ years of professional experience, required
  • Bachelor's degree, preferred
  • Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.

    • Our Hybrid Workplace :

    Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.

    #LI-Hybrid

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    Executive Assistant • Dallas, TX, US