Office & Event Coordinator

Job Description

We are seeking an organized and proactive Office & Event Coordinator to plan, coordinate, and execute company-wide events and employee engagement initiatives for our US and Chicago-based team members. This role enhances the overall employee experience while supporting both our Chicago office and global teams.

Responsibilities : Event Planning :

• Organize and manage US components of global and regional events including securing venues, catering, and managing on-site logistics for both annual and team specific initiatives
• Serve as the on-site contact for event bookings, greet attendees, and ensure employee experience
• Assist with meeting room set up / break down, including audio-visual and other technology needs.
• Plan and execute various virtual events for remote US and global team members
• Examples of events : Annual kick-off event (US component), annual go-to-market (GTM) conference, spring and fall team summits, March Madness brackets, holiday celebrations, Kids Day, Summer Picnic

Employee Experience :

Manage employee merch distribution and coordinate anniversary celebrations

Prepare and distribute new hire packages for our US-based hires

Organize weekly office lunches for the Chicago office

Office and Facilities Management :

Manage the relationship with our building for office space, meeting arrangements, and services.

Oversee badge and visitor access management, coordinate building maintenance, and support on-site IT needs

Qualifications :

Experience in event planning, office coordination, or employee experience coordination (or demonstrable skills in these areas)

Strong organizational and multitasking skills with attention to detail

Excellent communication and interpersonal skills

Creative, adaptable, and able to think outside the box

Ability to manage multiple projects and deadlines simultaneously

Experience working with external vendors and internal stakeholders

Ability to adapt to a fast-paced work environment and problem-solve on the spot

Details :

Contractor

Part-time, up to 20 hours / week. Flexible schedule with in-office attendance once per week on Thursday (remote other days)

The hourly rate for this position ranges from $25 to $30, and the final compensation will be determined based on experience, seniority, and other relevant factors.