Assistant to the Director (Assistant to Pre-K 4 SA CEO)

Assistant to the Director (Assistant to Pre-K 4 SA CEO) at City of San Antonio, TX summary :

The Assistant to the Director supports the Pre-K 4 SA CEO by supervising administrative staff, coordinating board meetings, and managing communications and strategic planning efforts. This role acts as a liaison between the CEO's office and various city departments, ensuring smooth information flow and organizational alignment. Responsibilities also include budget participation, staff management, and representing the CEO at internal and external engagements.

Salary : $94,700.58 - $144,524.90 Annually

Location : TX 78223, TX

Job Type : 4A Full-Time

Job Number :

Department : Pre-K 4 SA

Opening Date : 10 / 03 / 2025

Closing Date : 10 / 19 / : 59 PM Central

Grant Funded : No

FLSA Status : Exempt

Job Summary

Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Pre-K 4 SA's Office for the CEO. Coordinates, interprets, and oversees the implementation of strategic plans for administrative operations, board of directors meetings, and external partner cooperation; serves as a liaison between the office of the city council, the city clerk, and other city departments. Working conditions are in an office environment. Exercises direct supervision over assigned staff.

Work Location

Pre-K 4 SA Corporate Offices, 3510 S. W.W. White Rd., San Antonio, TX

Work Hours

7 : 45 a.m. - 4 : 30 p.m., Monday - Friday

Essential Job Functions

• Directs, manages, and oversees administrative operations for the Pre-K 4 SA's CEO Office, including preparing agendas, briefings, talking points, and follow-ups for meetings, presentations, and external engagements.
• Manage Board of Directors relations, including coordinating appointments with the City Clerk, managing the board agenda process, and providing support to board members to ensure compliance with required trainings and document submission.
• Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Pre-K 4 SA CEO's Office.
• Recommends and assists in the development, implementation, and management of processes and systems to improve organizational efficiency and effectiveness; establishes schedules and methods for providing effective services.
• Participates in the selection of professional, technical, and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.
• Writes and edits communications materials for the Pre-K 4 SA's CEO, including speeches, scripts, talking points, and formal correspondence; and independently composes reports and memoranda for the Pre-K 4 SA's CEO using office equipment.
• Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.
• Manages the flow of information in the Pre-K 4 SA's CEO Office.
• Prepares the Pre-K 4 SA's CEO for presentations, speeches, and official appearances.
• Participates in the development and administration of the departmental budget; directs and coordinates the budget monitoring system; provides policy direction and operating procedures regarding expenditures.
• Ensures alignment with Pre-K 4 SA's CEO organizational goals and agenda.
• Represents the Pre-K 4 SA's CEO at internal and external meetings when appropriate.
• Assists in assessing situations and gathering information to present for Pre-K 4 SA's CEO decisions.
• Assists in aligning opinions and recommendations presented to Pre-K 4 SA's CEO for effective outcomes.
• Serves as liaison between the Pre-K 4 SA's CEO, City Manager's office, City Council representatives, and outside agencies; negotiates and resolves significant issues.
• Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

Preferred Qualifications

Applicant Information

Knowledge, Skills, and Abilities

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio :

Note :

Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity / Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the so that accommodations may be made to meet your needs. Our telephone number is and our fax number is .

01

Are you a current regular full time or part time CoSA employee?

02

Are you a veteran or active member of the armed forces?

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

04

What best describes your highest level of education at the end of the current semester?

05

How many years of increasingly responsible government experience do you have?

06

How many years of direct supervisory experience in responsible government do you have?

07

If you have a Bachelor's Degree from an accredited four-year college or university, please select the area of study in which you have the degree :

08

Select any of the following Microsoft Office applications that you have professional experience with.

09

How would you rate your ability to Speak, Read, and Write in Spanish & English?

10

Describe and provide examples of your experiences in developing effective presentations for a variety of audiences. Who was the audience, and what were your assigned duties? If you do not have any relevant experience, respond "n / a"

11

Describe what organizational skills you have developed to help you with managing multiple projects and tasks with different priority levels. If you do not have any relevant experience, respond "n / a"

12

Describe your project management experience. Provide some examples of projects, software and other tools you may have utilized to be able to accomplish the task. If you do not have any experience, respond "n / a"

13

I acknowledge this position is funded by sales tax that has been approved by the citizens of San Antonio for a limited time period. This position, therefore, is subject to at-will employment status, and is unclassified and has no disciplinary appeal rights to the Municipal Civil Service Commission.

14

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at or . I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

Required Question

Keywords :

administrative management, board coordination, strategic planning, staff supervision, public sector administration, CEO support, budget monitoring, government liaison, Microsoft Office proficiency, bilingual administration