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Warehouse & Logistics Specialist (WMS & GMP&Mandarin)
Warehouse & Logistics Specialist (WMS & GMP&Mandarin)uBriGene (MA) Biosciences Inc. • Germantown, MD, US
Warehouse & Logistics Specialist (WMS & GMP&Mandarin)

Warehouse & Logistics Specialist (WMS & GMP&Mandarin)

uBriGene (MA) Biosciences Inc. • Germantown, MD, US
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Warehouse & Logistics Specialist (WMS & Cold Chain) Location :

  • Germantown, MD (Onsite) Department : Operations / Supply Chain Reports to : Operations Manager About the Role You will own day-to-day warehouse operations—receiving, put-away, pick / pack / ship (domestic & international), cycle counts, and WMS transactions—while safeguarding inventory accuracy and supporting cold-chain shipments.
  • You’ll collaborate cross-functionally (Customer Service, Marketing, Labs) and coordinate with vendors and carriers to deliver on-time, in-full.
  • Key Responsibilities Receive inbound goods; inspect, label, and put away; maintain clean, organized stock areas.
  • Pick, pack, and prepare orders for domestic and international shipments; generate documents, schedule pickups.
  • Handle temperature-sensitive materials (dry ice, gel packs); follow cold-chain packaging SOPs and safety.
  • Execute WMS transactions (receipts, issues, transfers, adjustments); ensure real-time data accuracy.
  • Perform cycle counts and periodic physical inventories ; reconcile variances and drive root-cause actions.
  • Coordinate with Customer Service for accurate, timely order fulfillment and status updates.
  • Liaise with vendors / carriers on deliveries, pickups, claims, and supplies.

Support Marketing event / conference shipments :

  • kitting, labeling, return logistics.
  • Use Excel (vlookup / pivot / basic formulas) to track KPIs (fill rate, OTIF, inventory accuracy).

    • Apply basic coding / scripting (e.g., Excel VBA / Python / SQL) to streamline routine reports or label / file tasks.

  • Comply with EHS, hazmat, and internal SOPs; maintain 5S and safety standards.
  • Work closely with Procurement, Manufacturing, Quality Assurance, QC and CMC Development to align with drug product supply plans and company goals.
  • Direct GMP material demand forecasting and resolution processes.
  • Ensure all material management activities, from receiving to distribution, comply with GMP and FDA regulations.
  • Oversee inventory levels, maintain accurate lot and batch tracking, and manage inventory systems using methods like labeling, FIFO, and reorder triggers.
  • Assist Quality Assurance in release and approval of GMP materials.
  • Maintain comprehensive records of material movements, conduct audits to ensure compliance, and oversee relevant quality documentation systems.
  • Ensuring timely and accurate kitting for production.
  • Qualifications Must-Have 1–2 years in GMP inventory / warehouse operations with WMS or inventory software experience.
  • Solid Excel skills (sorting / filtering, vlookup / xlookup, pivots, basic formulas).

    • Basic coding ability (any of :

  • Excel VBA, Python, or SQL) to automate simple tasks.
  • Detail-oriented, reliable, and accountable; strong communication and teamwork.
  • Ability to lift up to ~40 lbs, stand / walk for extended periods; comfortable working with dry ice / PPE.
  • Preferred Bilingual English & Chinese .
  • Experience with cold-chain / temperature-controlled shipping.
  • Familiarity with barcode scanners / label printers; basic shipping platforms (UPS / FedEx / DHL).
  • Biotech / lab materials handling exposure.
  • Tools & Systems WMS / Inventory system, Barcode scanners, Label printer Microsoft Excel; basic scripting (VBA / Python / SQL) Shipping portals (UPS / FedEx / DHL), dry ice handling tools, PPE Deviation and CAPA management Success Metrics OTIF (On-Time, In-Full) shipment rate Inventory accuracy & shrink Order cycle time / dock-to-stock time Safety & SOP compliance Powered by JazzHR
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    Warehouse Specialist • Germantown, MD, US