Utilities Finance Manager

Job Title

This is a highly responsible professional and supervisory position supporting the financial activities of NMB Water.

An employee in this class is responsible for managing and supervising staff functions including accounts payable, payroll accounting, bank reconciliation and fixed assets accounting. Responsibilities include participating in account and administrative activities of the division, assuring compliance with various regulations and procedures, compiling financial and statistical information for various reports, assisting departmental officials in resolving problems and coordinating external audit and management consulting services. The incumbent exercises considerable independent judgment and technical expertise in assisting in the achievement of NMB Water goals and in the enhancement of internal controls. Supervision is exercised through subordinate supervisors over professional, paraprofessional and clerical employees engaged in various accounting functions. General direction is received from the Director and Deputy Director of NMB Water, who holds the incumbent responsible administering division activities and achieving NMB Water goals and objectives.

Examples Of Duties

Coordinates the production of the monthly financial statements and reviews for accuracy and compliance with the Governmental Accounting Standards Board (GASB) and other standards; reviews and presents monthly analysis of actual operating expenses; reviews and analyzes various accounts.

Plans, directs and reviews the work of subordinates.

Engaged with other department regarding Business Processes, Fixed Assets, Accounts Payable & receivable to ensure the utility is following Generally Accepted Accounting Principles (GAAP), accounting and report pronouncements of the GASB and the Financial Accounting Standards Board (FASB), utility reporting guidelines, and established departmental policies and procedures.

Reviews General Ledger and Fixed Assets Ledger for proper account balances and analyzes variances to minimize or eliminate errors; coordinates accounting activities and compiles ad hoc financial and statistical reports for the department director and other upper management.

Develops and implements administrative procedures and internal controls relating to disbursements; analyzes and implements alternative disbursement methods to insure efficiency and timing of department disbursements; analyzes, evaluates and implements procedures to strengthen internal controls related to the General Accounting, Fixed Assets, Accounts Payable and Accounts receivable of the department.

Coordinates and manages all activities of the department related to the annual audit; provides information to the internal and external auditors during audits and review of the department's accounting records; initiates corrective action as a result of audit findings to improve operations, statements and controls.

Manages, coordinates and reviews the information flows into the automated financial accounting system's various modules and interface programs; manages and approves accounting transactions; provides for sound system security and internal controls.

Monitors City Commission agendas for resolutions, ordinances and agenda items for utility related items.

Coordinate with City Finance Department and Procurement division or any other stakeholders pertaining the vendors, consultants and contractor's bills. Evaluate and log NMB Water's vendors, consultants and contractor invoices to ensure proper documentation is presented in compliance with City policies and administrative practice.

As needed and requested, prepare and present both financial and budget technical reports and schedules.

Performs related work as required.

Minimum Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration or related field.

Minimum of eight years of progressively responsible experience in governmental or public accounting to include supervisory experience is required.

Desired Qualifications

Master's degree in accounting, finance, business administration.

Five years of specialized experience in projects controls and financial analysis of Capital Improvement Projects.

Supplemental Information

Thorough knowledge of the principles of accounting, business and public administration.

Thorough knowledge of financial internal control systems and their application to the development and installation of complex accounting systems.

Thorough knowledge of the financial operations of a water utility.

Thorough knowledge of local, state and federal regulations and procedures pertaining to varied financial activities.

Thorough knowledge of supervisory principles and practices.

Ability to plan, direct and coordinate varied financial activities of NMB Water.

Ability to manage financial activities to ensure that funds are properly collected, accounted for and expended in accordance with legal restricted.

Ability to supervise subordinates in a manner conducive to full performance and high morale.

Ability to analyze complex financial and administrative problems and make effective recommendations for improvements in efficiency.

Ability to ensure the timely and correct reporting of financial information to internal and external users.

Ability to communicate clearly and concisely, verbally and in writing.

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through personal contact, the use of the telephone and / or other City-issued technology devices. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist under desks and around furniture; to lift, carry, push, and / or pull moderate to heavy amounts of weight up to 20 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.