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Operations Lead Specialist
Operations Lead SpecialistMedical Guardian • Philadelphia, PA, US
Operations Lead Specialist

Operations Lead Specialist

Medical Guardian • Philadelphia, PA, US
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Location : Philadelphia, PA (Hybrid)

Department : Operations

Reports To : Partner Support Operations Manager

Hours : M-F 9 : 00am – 5 : 30pm

Position Summary

Medical Guardian is seeking a hands-on and detail-oriented Operations Lead Specialist to support daily operations and ensure smooth order processing, device activation, and partner order handling. This position focuses on maintaining accuracy, following standard procedures, and meeting service goals. The ideal candidate will be reliable, organized, and comfortable working with multiple systems to keep operations running efficiently.

Requirements

Key Responsibilities

  • Order & Shipment Tracking : Monitor and update daily reports for order shipments, device activations, and workflow status.
  • Issue Resolution : Identify and document issues affecting order accuracy or Member experience; escalate to the appropriate teams for resolution. This will require as-needed travel to our Sharon Hill, PA warehouse for device troubleshooting.
  • Partner Order Processing : Support the coordination of bulk partner orders, verifying details for accuracy and timeliness.
  • Compliance & SLAs : Ensure all processes are executed within established SLAs and compliance guidelines.
  • Case Management : Assist with resolving open cases and updating records in internal systems.
  • Cross-Team Communication : Collaborate with warehouse, fulfillment, and customer service teams to address operational questions and keep workflows moving.
  • System & Process Support : Participate in testing and feedback for new tools, processes, and system updates.
  • Backup Coverage : Provide support for key operational areas, such as partner billing or device tracking, when team members are out.

Qualifications

  • Bachelor’s degree in Business, Operations Management, or related field (or equivalent experience).
  • 1+ years of experience in operations, logistics, or process management (healthcare, technology, or subscription services preferred).
  • Strong technical, analytical and problem-solving skills with a keen attention to detail for efficient and expedient issue identification, diagnosis and resolution.
  • Comfortable working with operational dashboards, reporting tools, or workflow management systems.
  • Excellent communication and collaboration skills, with the ability to work cross-functionally.
  • Familiarity with compliance-driven environments and SLA management.
  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and CRM / WMS platforms.
  • Ability to attend the office 2x per week (Tuesdays and Wednesdays).

    • Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Paid Time Off (Vacation & Public Holidays)
  • Short Term & Long Term Disability
  • Retirement Plan (401k)
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    Operation Specialist • Philadelphia, PA, US