Human Resources Administrative Specialist

Job Description

Position Title

Department

Reports To

HR / Office Administrator

Administration

President

Employment Status

FLSA Status

Effective Date

Full Time

Non-Exempt

October 2025

JOB DESCRIPTION

Position Summary :

Kinexis Consulting is looking for an experienced office administrator with human resources (HR) experience to assist with the running of a small business office including employee relations, policies, and practices to help us grow and thrive. The ideal candidate will have experience in small business office administration including but not limited to invoicing, government filings, travel planning / tracking, company meeting planning as well as HR operations including onboarding, exit interviews, administration of benefits and compensation and conflict resolution. As an ambassador of our company’s culture, Kinexis’ administration / human resources professional must have excellent communication and interpersonal skills as well as enthusiasm for nurturing employee performance and a pleasant work environment.

Essential Duties and Responsibilities

• Review and make recommendations to improve office operations and supervise benefits administration.
• Be the licensee designate for the company’s LinkedIn contract and perform the recruiting search function.
• Manage employee onboarding and termination procedures.
• Serve as primary contact for plan vendors and third-party administrators.
• Coordinate transfer of data to external contacts for services, premiums and plan administration.
• Ensure compliance with applicable government regulations.
• Establish and manage the enrollment / onboarding process, terminations, changes in positions, distributions, loans, hardships and compliance testing.
• Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
• Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
• Allocate group health and dental claims monthly and review quarterly.
• Perform plan audits.
• Other administrative duties include but not limited to filing, certification registration, trend evaluation.
• Assist with the preparation of monthly billing / invoicing, timesheet reconciliation and expense tracking
• Prepare registration, certifications, and submissions (401k plans & medical benefits)
• Conduct various compliance audits, documentation & filings.
• Coordinate required activity with legal firms and accounting teams
• Complete training and become an “Authorized Signatory” for PANYNJ SIDA ( S ecure I dentification D isplay A rea) badging at all NY Metro area airports (EWR, LGA, JFK)
• Assist with scheduling and coordinating company webinars, panel participation as well as supporting marketing material development and campaigns.
• Assist with proposal writing and reviews
• Manage staff resumes, log & track staff certifications and schedule vendor training
• Assist with research projects as needed
• Attend and participate in speaking engagements at industry conferences as required
• Assist with social media marketing strategies as required
• Prepare and manage the company’s Holiday mailing lists and campaigns.

Qualifications :

Certificates, Licenses, Registrations :

Compensation and Benefits :

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.