Legal Practice Group AdministratorChiesa Shahinian & Giantomasi PC • Roseland, NJ, US

Legal Practice Group Administrator

Chiesa Shahinian & Giantomasi PC • Roseland, NJ, US

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Join to apply for the Legal Practice Group Administrator role at Chiesa Shahinian & Giantomasi PC

This range is provided by Chiesa Shahinian & Giantomasi PC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00 / yr - $130,000.00 / yr

Direct message the job poster from Chiesa Shahinian & Giantomasi PC

Chiesa Shahinian & Giantomasi ("CSG Law"), a full-service regional law firm based in Roseland, NJ, is looking to hire a Practice Group Administrator (PGA). The PGA is an exempt position that reports directly to the Director of Legal Support Service and works closely with the Practice Group Leader(s) (PGL) on the initiatives and goals specific to the practice group while maintaining compliance with Firm standards.

This team member will be responsible for a variety of activities including :

Practice Group Management and Administration

Assist PGL with the implementation of practice group strategic initiatives and management of daily operations
Develop relationships with attorneys, paralegals and non-legal personnel to foster trust and confidence in the function and role
Survey associates and counsel weekly for their capacity to handle new assignments
Prepare reports on a weekly / monthly basis to review billable time and to ensure that hours are being entered timely
Analyze of data in Iridium to associate / counsel capacity responses to ensure equitable distribution of assignments
Prepare various reports in Iridium – YTD, YOY, monthly
Track associate / counsel matter assignments to ensure associates / counsel gain experience working on different matter types and working with various members
Obtain and review monthly status reports from associates / counsels
Coordinate logistics for practice group meetings including scheduling, room reservations, technology and catering requirements
Hold monthly and quarterly practice group member meetings to discuss department issues, policies, financial data and firm updates

Attorney Professional Development

Assist in the promoting and supporting the firm and practice group mentoring initiatives

Stay abreast of performance issues to ensure issues are addressed in a timely manner and that support is made available, as appropriate

Participate in annual review process, including attendance and documentation of review meetings

Client / Business Development

Coordinate meetings with prospective clients

Assist with creating / revising presentations

Liase with Marketing team on business development, including seminars, entertainment and CLEs and marketing collateral

Other

Liaise with PGL and business departments to solve issues and accomplish tasks

Assist with a variety of projects as needed

Qualifications

Five plus years of relevant experience in a law firm or professional services firm environment

Ability to work independently and drive a project from start to finish with timely completion of milestones

Ability to identify and escalate issues as needed

Detail oriented with the ability to produce error free work

Ability to build relationships and gain the trust of the attorneys

Ability to clearly and effectively communicate and collaborate with people at all levels within the organization and firm

Ability to manage details and maintain a high level of organization on multiple projects

Ability to analyze financial data

Ability to maintain confidential information

Polished verbal and written communication skills

Proficient in Microsoft applications, including Excel, PowerPoint, Word, and Outlook

This position is in-person five days per week in our Roseland, NJ office.

The anticipated salary range for this role is $100,000 - $130,000.

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and / or from which they will be performing the job.

CSG Law's total compensation and benefits package includes, but is not limited to, discretionary bonuses; life, health, accident, and disability insurance; health savings accounts, flexible spending accounts, and a 401(k) plan.

We invite you to learn about the Firm at www.csglaw.com . Beyond competitive benefits and a collaborative environment, CSG Law is committed to providing an inclusive workplace with professional opportunities for staff at every level.

CSG Law is committed to a workplace free from harassment or discrimination and provides equal employment opportunities to all employees and applicants for employment. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. We provide reasonable accommodations to qualified individuals with disabilities, or based on sincerely held religious beliefs, in accordance with applicable laws. If you need to inquire about an accommodation or need assistance with completing the application process, please email the Firm's Recruitment team at Recruitment@csglaw.com.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative, Business Development, and Legal

Industries

Law Practice

Referrals increase your chances of interviewing at Chiesa Shahinian & Giantomasi PC by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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Practice Administrator • Roseland, NJ, US