Events Manager

JOB SUMMARY :

The Event and Operations Manager has responsibility for the oversight and execution of events at The Skylark. This role will be responsible for the direct planning, oversight, execution and follow up as it relates to events, supported by the sales and operations team.  Additionally, this person will play a key role as part of the management team for general bar operations.   Following is an overview of responsibilities.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES :

Event Duties & Responsibilities :

Responsible for the planning and execution of all events including but not limited to the items listed below :

• Timely outreach to client after transition from sales team.
• Schedule client walk-throughs to review scope of event.
• Responsible for all event staff scheduling (including scheduling in-house staff and coordinating staff from AK and temp agencies, with support from the operations team).
• Ability to monitor event labor costs with outside and internal staffing, and think of innovative ways to cut back on labor costs when applicable.
• Coordinate all logistics of events which include but are not limited to : rentals, deliveries, load in / out, guest lists, special requests, set-up, breakdown, reset etc.
• Reach out to all social clients 8-10 weeks prior to event date.
• Communicate directly with Abigail Kirsch culinary team to confirm menus, delivery times, staffing and other execution needs.
• Work hand-in-hand with sales team on BEO creation, client invoicing and final payment confirmation.
• Finalize all event floor plans; coordinate with the facility and furniture removal team for proper set up.

Participate in a weekly meeting with the management team to review the following :

Administrative Support :

Service :

General :

Standards :

QUALIFICATIONS :

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform those essential functions. While performing the essential duties of this job, the employee is regularly required to :