Office Coordinator (Physical Therapy)-Embrey Mills-Full Time Days

Job Opportunity

Start the day excited to make a differenceend the day knowing you did. Come join our team.

Job Summary : This position is accountable to perform a variety of office coordination, customer service and revenue cycle functions that will ensure the efficient day-to-day operations. The position plays a key role in the practice's front-end revenue cycle processes and significantly impacts the patient experience. The position requires an unwavering focus on patient satisfaction as well as the ability to multi-task.

Essential Functions & Responsibilities :

• Interfaces with patients, family members, physicians, visitors, and other guests in a courteous and professional manner.
• Registers patients in the Practice Management Information System (PMIS), obtains and / or verifies all relevant demographic and insurance information to ensure the timely and accurate processing of claims. Reviews electronic eligibility verification responses to ensure insurance coverage is in effect for all insured patients.
• Presents patients with appropriate paperwork based upon appointment type and registration status.
• Monitors the reception area and keeps patients, family members, visitors and Associates, continually, informed of schedule adjustments.
• Maintains a neat and orderly waiting area.
• Courteously answers all incoming phone calls. When appropriate, takes messages and delivers / communicates in a timely manner. Triages calls to ensure timely and appropriate response. Checks voicemail messages consistently throughout the day.
• Processes patients quickly and accurately through computer-based scheduling system for appointments, surgeries, procedures and / or testing as appropriate for patient care.
• Ensures security and accuracy of patient files, payments and databases.
• Communicates with physicians' offices and staff in a timely and professional manner. Initiates, monitors and responds to tasks through the Electronic Health Record (EHR) and Patient Portal.
• Reviews patient accounts for outstanding balances. Collects co-payments, deductibles and outstanding patient balances at the time of service. Posts payments in EPIC. Reconciles records and receipts with payments collected at the end of each shift.
• Responds to request for information from centralized billing office (CBO) to ensure timely and accurate submission of claims.
• Schedules follow up appointments, diagnostic testing and other services for patients as required.
• Ensures all services are authorized and necessary referrals are active as required.
• Assists with the entry and processing of physician billing, including entry and / or reconciliation of inpatient, outpatient, and surgical charges as needed.
• Performs other duties as assigned.

Qualifications :

As an EOE / AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.