Executive Operations Manager and Administrative Assistant

LIV GolfNew York, NY, US

job_description.job_card.variable_days_ago

serp_jobs.job_preview.job_type

serp_jobs.job_card.full_time

job_description.job_card.job_description

Executive Operations Manager & Administrative Assistant

The LIV Golf League is the world's only global golf league featuring 13 teams, a 14-tournament schedule, and many of the world's best golfers. Launched in 2022, the League was designed to expand the sport on a global level and create new value within the golfing ecosystem while enhancing the game's societal impact. A landmark investment by LIV Golf also launched The International Series, a set of 10 enhanced events sanctioned by the Asian Tour, with elevated prize funds in world-class destinations, offering a pathway for leading professional and amateur golfers from around the world into the LIV Golf League.

Only four years into operations and with tournaments across North and Latin Americas, Asia, Australia, the Middle East and Europe, LIV Golf remains committed to developing the sport at every level and exposing more people to the positive virtues of the game through its unique blend of intense competition and entertainment.

LIV Golf is owned and operated by LIV Golf Investments whose vision and mission are centered around making holistic and sustainable investments to enhance the global golf ecosystem and unlock the sport's untapped worldwide potential.

This role sits at the center of the CEO and Chief of Staff's operating rhythm ensuring the right information flows at the right time, meetings are well-prepared and purposeful, and leadership stays several steps ahead. The Executive Operations Manager & Administrative Assistant will be responsible for managing executive workflows, calendars, communications, and key leadership forums that drive organizational alignment and velocity.

Job Responsibilities / What You Will Be Doing

Executive Rhythm & Coordination

Manage and maintain the operating cadence for the Chief of Staff including leadership forums, external partner engagements, board prep, and key internal communications.
Own the planning, preparation, and follow-through of executive meetings, ensuring agendas, pre-reads, and outcomes are clear and well-documented.
Anticipate upcoming priorities, proactively coordinating stakeholders and materials ahead of deadlines.

Calendar, Travel & Expenses

Oversee a dynamic and fast-moving calendar across multiple time zones, ensuring the Chief of Staff is fully set up for every engagement.

Coordinate complex travel schedules and logistics with precision and minimal friction.

Manage and submit expenses on behalf of the Chief of Staff, ensuring accuracy, timeliness, and proper tracking.

Leadership Communications & Materials

Support the drafting, editing, and distribution of executive communications including leadership updates and internal news.

Build and manage presentation materials and briefing decks for board, investors, and partner meetings, ensuring quality and consistency.

Maintain a library of key facts, narratives, and data points to prepare executives for strategic conversations.

Program & Project Management

Drive cross-functional follow-up on key decisions and initiatives, ensuring actions are completed and timelines are met.

Support special projects for the Chief of Staff and CEO, including leadership summits, major events, and strategic initiatives.

Partner with executive assistants, department leads, and strategy teams to ensure alignment across the organization.

Lead a team of executive assistants and help drive enhanced performance from the administrative assistants across the business.

Executive Presence & Partnership

Act as an extension of the Chief of Staff trusted to represent priorities, filter information, and drive clarity.

Operate with discretion, sound judgment, and exceptional attention to detail.

Build strong relationships across the organization to ensure smooth communication and execution.

Required Skills / What We Are Looking For From You

Operational excellence and ability to run complex, fast-moving rhythms with precision.

Exceptional written and verbal communication skills, with a knack for executive-level storytelling and clarity.

High judgment and discretion with sensitive information.

Proven strength in prioritization and time management.

Ability to anticipate needs and solve problems before they surface.

Strong presentation-building skills (PowerPoint or Google Slides) and comfort working with strategic content (data, narrative, and visuals).

Ability to work fluidly across functions, time zones, and stakeholders.

Comfortable managing executive-level expenses and financial reconciliations with accuracy and confidentiality.

You Will Thrive Here If

You love working at the center of the action and get energy from making complex things run smoothly.

You anticipate needs before they're spoken and pride yourself on being two steps ahead.

You operate with impeccable judgment and discretion and know when to be a wall and when to be a bridge.

You bring structure to chaos without losing your sense of humor.

You're equally comfortable drafting a high-stakes board agenda, wrangling a calendar across time zones, or making sure expenses are submitted on time.

You're energized by ambitious goals, big personalities, and fast turnarounds and you don't flinch when plans change.

You build trust quickly, communicate clearly, and quietly make the entire team better.

LIV Golf is an equal opportunity employer that is committed to diversity and inclusion in the workplace and the equal treatment of all current and prospective employees.

We prohibit discrimination and harassment of any kind based on age, gender, disability, religion or belief, sexual orientation, marital status, pregnancy, race, ethnicity, or any other status protected by the laws or regulations where we operate. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, leave of absence, compensation, benefits, training, and apprenticeships.

LIV Golf Investments makes hiring decisions based solely on qualifications, merit, and business needs at the time.

serp_jobs.job_alerts.create_a_job

Executive Administrative Assistant • New York, NY, US