Proposal Manager - Pleasanton, CA

Proposal Manager - Pleasanton, CA

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The Proposal Manager is responsible for growing the company's presence in the region through the development of engaging proposals. The proposal manager leads multi-disciplinary teams through the procurement process with efficiency and organization, ensuring that winning strategies are developed and implemented. This key team member also supports both internal and external marketing campaigns and works with the Marketing Communications team to provide creative direction to the Project Development group.

Essential duties include : leading and managing the proposal team and resources throughout the full proposal process to ensure a top-quality, competitive, and winning response to comprehensive RFQs / RFPs and related documents; ensuring compliance with RFQ / RFP requirements and company standards throughout the proposal process; defining overall proposal strategy and vision to ensure the incorporation of winning content; working collaboratively with project executives, operations team members, and subject matter experts to gather relevant data, insights, and differentiators for creative and cohesive proposal content and other marketing materials; championing proposal best practices, including compliance, storytelling, and visual presentation standards; spearheading the management and maintenance of data management systems including data gathering and confirmation of accuracy and completeness; conducting post-proposal debriefs and lessons-learned sessions to continuously improve proposal processes and team performance; supporting interview preparation and presentation development, including coaching teams, refining messaging and coordinating visuals; coordinating final photography of projects in collaboration with the Marketing Communications team, the project team, and external team members; managing, coaching, training, and mentoring marketing coordinator, senior marketing coordinator, and proposal lead team members in all aspects of the job to ensure growth; and staying current on industry trends and competitor strategies, incorporating insights into proposal strategy and positioning.

Position Qualifications : Bachelor's degree in Marketing, Communications, or a related field. 7-10 years of AEC marketing experience and / or a combination of education and experience. Microsoft Office Suite competency. Highly proficient in Adobe Suite (InDesign, Photoshop, Illustrator, etc.). Experience with data asset management software (Bynder, etc) and CRM software. Excellent writing and editing skills. A desire to manage and build a team of marketing professionals. An eye for design and an ability to provide creative direction. Experience preparing teams for interviews and presentations. Ability to work with diverse groups and develop productive relationships with team members at all levels. Experience leading large, design-build teams a plus.

Physical Work Classification & Demands : Light Work. Exerting up to 25 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects. The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read / see, speak, push, pull, lift, stand, and finger / type. The frequency of each action varies by workflow and office activity. Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer. Frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration. Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas. Constantly reads written communications and views email submissions. The person in this position regularly sits in a stationary position in front of a computer screen. Visual acuity and ability to operate a vehicle as certified and appropriate. Rarely exposed to high and low temperatures. Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Benefits : Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (HSA not available in Hawaii), and our employee assistance program (EAP). It also is eligible for employee paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps' policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).