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Professional Legal Administrator
Professional Legal AdministratorThe Florida Probate & Family Law Firm • Coral Gables, FL, US
Professional Legal Administrator

Professional Legal Administrator

The Florida Probate & Family Law Firm • Coral Gables, FL, US
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Job Description

Job Description

The Florida Probate & Family Law Firm is a Miami-based litigation and transactional law firm dedicated to helping clients protect what matters most : their families. With deep specialization in probate and family law, we combine legal excellence with a client-centered approach grounded in compassion, honesty, commitment, communication, reliability, and positivity.

We are seeking a Professional Legal Administrator (PLA) to serve as a strategic business partner to the Managing Attorneys and lead the firm’s internal operations. This is a pivotal leadership role for an experienced law firm administrator who thrives in a fast-paced environment where operational discipline, team development, and value-driven decision-making come together to support exceptional legal outcomes and long-term growth.

In this role, you’ll work under the direction of the Managing Partners and the executive leadership team to oversee all non-legal business functions. You will be entrusted with managing the "business side" of the firm, including human resources, financial administration, systems optimization, compliance, vendor and facilities management, and team accountability. This is a key leadership position requiring the insight and capability to drive operational strategy, lead administrative and legal support staff, and ensure all core business functions align with the firm’s financial goals and client-centered mission.

You will report directly to the Managing Partners and play a central role in fostering a culture where operational excellence enables the legal team to perform at its highest level. This is a high-impact opportunity for a driven professional to make a lasting contribution to a highly respected, rapidly growing firm, its amazing team, and its deeply valued clients.

Compensation- $120,000 - $150,000 per year, including $10-$30K bonus potential

Compensation :

$120,000 - $150,000 per year

Responsibilities :

Operational Leadership & Strategic Planning

  • Oversee the planning, execution, and optimization of day-to-day firm operations, ensuring alignment with business goals and core values.
  • Partner with Managing Partners to develop and implement strategic initiatives, firm policies, and long-term operational planning.
  • Evaluate and improve business systems to increase efficiency, scalability, and consistency of service delivery.

Leadership Culture & Internal Communication

  • Serve as a cultural ambassador, upholding the firm’s values of compassion, honesty, commitment, communication, reliability, and positivity.
  • Establish communication structures that promote clarity, transparency, and alignment between departments.
  • Facilitate leadership meetings, planning sessions, and feedback loops to maintain momentum and adaptability as the firm scales.
  • Human Resources & Talent Development

  • Direct all aspects of HR management, including recruitment, performance evaluation, staff development, benefits administration, and compliance.
  • Manage and mentor a growing team of 25+ staff members, fostering a high-performance culture grounded in accountability, collaboration, and professional growth.
  • Design and execute employee engagement strategies that reflect the firm’s values and support retention and morale.
  • Financial Management & Budget Oversight

  • Oversee the firm’s annual multi-million dollar budgets, including financial reporting, cash flow monitoring, and variance analysis.
  • Collaborate with ownership on forecasting, profitability initiatives, compensation strategies, and cost control measures.
  • Ensure compliance with trust accounting, billing protocols, and legal industry-specific financial regulations.
  • Systems & Technology Optimization

  • Assess and upgrade operational systems, including case management, CRM, billing, document automation, and workflow tools.
  • Lead process improvement initiatives to streamline administrative procedures and improve client and staff experience.
  • Oversee IT resources, vendor contracts, and data security protocols.
  • Facilities, Compliance & Risk Management

  • Manage the firm’s physical office operations, vendor relationships, and contract negotiations.
  • Ensure regulatory compliance across employment law, legal ethics, workplace safety, and professional liability protocols.
  • Develop disaster recovery, contingency, and confidentiality policies to protect firm assets and business continuity.
  • Qualifications :

  • Advanced Degree : Master’s degree in Business Administration, Human Resources, Finance, or a related field preferred. A Juris Doctor (JD) or LLM is highly valued for its alignment with legal industry operations.
  • Extensive Legal Administration Experience : Minimum 7+ years of progressive leadership experience within law firm environments, including direct oversight of a team of 5+ direct reports and total team management of 25+ staff. Candidates must demonstrate experience managing operational multi-million dollar budgets.
  • ALA Certification or Training : Completion of Association of Legal Administrators (ALA) training and / or certification is strongly preferred. Candidates should possess a strong working knowledge of ALA’s core areas : financial management, HR, legal industry technology, and office operations.
  • Multilingual Proficiency : Bilingual fluency in English and either Spanish or Arabic is preferred to support a diverse client base and multilingual staff.
  • Operational Leadership : At least 5 years of direct experience in an executive operations role, including responsibility for financial oversight, personnel management, systems implementation, and compliance in a fast-paced, client-focused setting.
  • Strategic & Cultural Alignment : Demonstrated ability to lead with urgency, empathy, and integrity—balancing accountability with emotional intelligence and fostering a values-driven culture centered on collaboration and high performance.
  • Strong Team Orientation : A servant-leadership mindset and proven ability to build rapport across legal, administrative, and executive functions.
  • Geographic Alignment : Residency in South Florida or willingness to relocate strongly preferred, given the hands-on leadership expectations of this fully on-site position.
  • About Company

    We are a Miami-based litigation and transactional law firm specializing in probate and family law. Our team helps clients take care of what matters to them most—their family. We are a highly skilled, dedicated team of professionals who take pride in fully understanding clients’ needs and goals. We are known for strategic advocacy, a client-centered approach, and a collaborative work culture that values operational excellence and professional growth.

    We offer a generous benefits package that includes health insurance, gap insurance, life insurance, short-term and long-term disability insurance, a 401(k) with matching, 10–15 paid holidays per year, 10+ PTO / vacation days, parental leave, an international firm retreat, quarterly team-building days, an end-of-year bonus, education reimbursement, and more.

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