Office Manager (West Palm Beach)

This role is pivotal in ensuring smooth day-to-day operations across multiple projects and supporting both field and office teams. Responsibilities will include but may not be limited to the following :

Duties and Responsibilities

• Project setup and document control.
• Review owner contracts to understand deadlines and requirements.
• Manage and oversee the lifecycle of subcontracts.
• Handle job specific accounting functions, accounts payable and receivable, and project close out.
• Act as the point of contact for facilitating essential communication and job specific forms.
• Follow up on projects / tasks to ensure action items are completed.
• Create and analyze financial reports.
• Assist in cost management.
• Assist in project compliance and auditing payroll.
• Perform general administrative duties, including organization, jobsite support, coding invoices for the office, event planning and fleet coordination.
• Communicating with and support craft employees, including, but not limited to, hiring within internal system, entering benefits, per diem, weekly payroll / entering time, and apprenticeship program.
• Assist in coordinating internal and external trainings.
• Participate in the planning and execution of company events.
• Manage purchasing card program within region.

Required Skills and Abilities

Knowledge of Bluebeam and CMiC a plus.

Education and Experience