Executive Assistant

Executive Assistant

Pediatric Patient Care Services Administration

Full Time

86560BR

Job Summary

Provides Project Management and senior-level support to the Executive(s). Provides administrative oversight for executives, including the coordination of communications and pertinent data. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

Responsible for managing, planning and high-level projects and system-wide initiatives in support of UCSF Health. Responsible for resolving complex and sensitive issues while remaining responsive to the varied and changing priorities of a high profile, dynamic and demanding environment. Under minimal direction, provides all assistance required. Manages responses on behalf of the executive to requests and inquiries from Campus and external constituents. Serves as a resource in response to concerns and / or questions that arise in the absence of the executives. Such concerns / issues are most often of a non-routine nature, requiring research, independent judgment and / or innovation to resolve. Must maintain a solid working knowledge of the organization, personnel, mission, and functions of departments which report to the executives and be able to respond to issues effectively and with minimal guidance. This is a high-level administrative position that functions with a high degree of autonomy, advanced service orientation, and attention to detail.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $112,500 - $167,300 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit : https : / / ucnet.universityofcalifornia.edu / compensation-and-benefits / index.html

Department Description

UCSF Health Administration is a part of the Office of the CEO. Its main function is to support C-Suite executives in daily operations and execution of key priorities.

Required Qualifications

• 7-10 years of progressively responsible executive-level assistant experience.
• Strong organizational and leadership skills to solve complex issues. Must communicate well and build and maintain a climate of trust. Must interact and negotiate in a professional manner with a variety of highly influential entities, the Chancellor and UCSF Health Leadership, major donors / members of the UCSF Foundation, Congressional and Legislative offices, UCOP, Deans, Department Chairs, Chiefs of Ambulatory Practices, Faculty, and Department and Clinical Managers
• Ability to perform increasingly challenging administrative tasks within a complex organization with minimal supervision.
• Broad knowledge of UCSF Health operations, politically astute and organizationally savvy to confidently represent Administration.
• Demonstrated ability to be proactive; apply and implement creative solutions to complex problems
• Ability to exercise good judgment to identify and handle sensitive and confidential issues and assignments with discretion.
• Extensive experience in scheduling complex meetings involving multiple participants.
• Excellent interpersonal skills essential as well as excellent writing skills.
• Must be well organized.
• Proficiency PC Microsoft Word, EXCEL, PowerPoint Outlook and Visio are essential.
• Advising and counseling skills.
• Advanced service orientation.

Preferred Qualifications

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Health

Job Code and Payroll Title

007385 EXEC AST 4

Job Category

Administrative Support

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday