Accounting Supervisor
The purpose of this classification is to perform plan, direct and coordinate work in the accounting of all City revenues and expenditures, including supervising accounting functions and staff, preparing financial statements and reports, and assisting in the management of the City's cash flow and investments.
Examples of duties include supervising, directing, and evaluating assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; implementing and overseeing accounting operations for the City; ensuring adherence to established policies and procedures; ensuring all accounting activities comply with local, state and federal public regulations and requirements; managing and reviewing the daily operations of department; ensuring all transactions, data entry, document processing and related activities comply with appropriate state, federal and local regulations and with accepted accounting principles; verifying the accuracy of all transactions and data; identifying discrepancies; initiating and / or implementing corrective actions to resolve discrepancies and correct errors; reviewing and implementing internal controls to reduce potential of errors; testing audit trails to identify potential errors; establishing and reviewing policies and procedures to ensure compliance with generally accepted accounting principles; managing capital assets; developing and implementing capital asset policies; determining valuation and depreciation; maintaining all related documentation; monitoring accounts; reviewing cash balances and cash flows; preparing and submitting bid requests for certificates of deposits; receiving and reviewing bids; making selections; investing excess funds as appropriate; assisting subordinate staff with difficult problems and / or customers; providing guidance and direction; performing daily program transactions as workload and staffing levels dictate; reviewing reconciliation of multiple bank accounts; identifying discrepancies and needed corrective actions; preparing journal entries and related documentation; entering changes into accounting system; compiling reports for the annual audit; assisting auditors with comprehensive annual financial report; coordinating and scheduling the annual audit for all departments; submitting confirmation notices for audits; researching and resolving problems with annual audit; preparing financial statements, summaries and reports; and submitting to appropriate department, manager and / or City official; creating and updating queries to obtain information for financial reports; establishing and maintaining a variety of department manual records and files; researching information in files upon request; ensuring timely preparation of all required tax return, information reporting and the payment of taxes when due; compiling financial data and information; preparing and submitting documentation, forms or monies to the appropriate personnel or governing body; answering questions and providing information upon request; explaining policies and procedures; may assist other departments, financial clerks and / or the general public with completing financial forms; maintaining file system of departmental records; preparing departmental files; sorting / organizing documents to be filed; filing documents in designated order; retrieving / replaces files; conducting records maintenance activities in compliance with guidelines governing record retention; preparing or completing various forms, reports, correspondence, lists, checks, purchase orders, expense reports, bank deposits, sales tax reports, or other documents; receiving various forms, reports, correspondence, invoices, statements, applications, journal entries, bank deposit forms, expense reports, chart of accounts, policies, procedures, manuals, reference materials, or other documentation; reviewing, completing, processing, forwarding or retaining as appropriate; communicating with supervisor, City employees, banking personnel, vendors, auditors, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems; maintaining a comprehensive, current knowledge of applicable laws / regulations; maintaining an awareness of new trends and advances in the profession; attending workshops and training sessions as appropriate; operating a personal computer, general office or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
Typical qualifications include a Bachelor's degree from an accredited college or university in Business Administration, Finance, Accounting, or related field; supplemented by five (5) year(s) of progressively responsible supervisory experience, preferably in governmental accounting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Certified Public Accountant is preferred. Must possess a valid driver's license. Will be required to obtain a valid State of Louisiana driver's license at time of appointment and maintain throughout employment for this classification.
Accounting Manager • Alexandria, LA, US