Project Billing Specialist
Satellite Shelters, Inc. | Satellite Industries, Inc.Plymouth, MN, USjob_description.job_card.variable_hours_ago
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job_description.job_card.job_descriptionThis position uses a standardized method to accurately capture, record, and process finance information associated with projects. Billing : Prepares AIA style progress invoices for customers, produces Navision system invoices and maintains project billing files. Process monthly rental invoicing and contract billings for sales team members. Advise Sales Representatives when billing is completed and process bills as needed. Coordinate with Jobsite Project Managers and Accounts Receivable to make any necessary adjustments to invoices, such as change orders and retention adjustments. Manage billing reconciliation and report on contract status. Investigate and resolve billing issues to ensure projects are billed and payment is collected within the appropriate timeframe. Perform other duties as assigned. Perform job cost analysis to ensure accurate reporting of completion progress. Reviews construction contracts for, discrepancies, billing instructions, and special conditions to ensure compliance with contracts. Ensure accurate information is recorded in monthly financials both in the expense account and in the subsidiary job ledger. Responsible to collect and provide appropriate documentation such as insurance certification, prevailing wage labor reports, and lien releases. Analyze retainage and unbilled retainage. Performs other duties as require. No formal supervisory role Education and Experience Requirements : Five years of related job experience required Two-year business degree preferred. Experience in a construction environment. Working knowledge of general and / or construction accounting principles Previous experience with AIA documentation Knowledge of time and materials billing, progress billing, conditional waivers and lien release processing Excellent verbal, written and interpersonal communication skills Self-motivated with ability to multi-task, prioritize and work independently with moderate supervision General understanding of business practices, structures and philosophies Must be able to effectively work with strict deadlines Ability to work effectively on a team to enhance the growth of the company. Demonstrated experience in construction and project management. Good time management and organizational skills Proficiency in MS Office Suite, CRM programs, and other computer software. Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to handle or feel; and reach with hands and arms. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Medical, dental, vision, PTO benefits and ancillaries may be available for eligible employees and vary based on the plan options selected by the employee. Compensation : The pay range listed is the base pay range that Satellite Shelters, inc / Satellite Industries, Inc. reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements). Compensation : The pay range listed is the base pay range that Satellite Shelters, inc / Satellite Industries, Inc. reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements). Medical, dental, vision, PTO benefits and ancillaries may be available for eligible employees and vary based on the plan options selected by the employee. Powered by JazzHR
Project Billing Specialist Reports to :
- Accounting Manager Position Summary : Billing : This position is in the accounting department and works in conjunction with the sales team, operations managers, and the credit department to conduct timely and accurate billing for construction or major projects.
Project Management :
Essential Duties and Responsibilities :
Project Management :
Supervisory Responsibilities :
Proficient in Navision, Salesforce.com or Profit CRM software, Microsoft Office. If experience is limited, applicant will have the willingness to learn this software Required Competencies / Skills :
Physical / Mental Demands :
Other Duties :
Duties, responsibilities and activities may change at any time with or without notice. Benefits and Ancillaries :
Benefits and Ancillaries :
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