Assistant Project Manager

Assistant Project Manager

The Assistant Project Manager provides strategic support to the Project Manager in driving project execution through coordination of resources, monitoring progress, and guiding project teams toward desired outcomes. This role ensures accountability by tracking performance, communicating expectations, and aligning daily efforts with client goals and firm standards. Partnering closely with the Project Manager, Client Manager, and Principal-in-Charge, the Assistant Project Manager helps deliver unified, client-centered experience across all phases of project delivery. The Assistant Project Manager can anticipate professional growth leading to future project leadership and management responsibilities. This is a full-time, exempt position paid on a salary basis.

Responsibilities

• Mentors and teaches all aspects of project management to others, leveraging advanced experience
• Participate in project planning by assisting in the development and maintenance of project scope, schedule, budget, and fee structure
• Collaborate with the Project Manager and Principal-in-Charge to set budget targets that align with project financial objectives
• Develop, review, and approve fee agreements, contracts, and amendments in collaboration with the Project Coordinator, Project Manager, and Principal-in-Charge
• Coordinate and facilitate TRIangle meetings during the planning phase to clarify project goals, expectations, and priorities. Communicate the project vision consistently to team members and ensure all contributors understand clients objective to achieve project goals
• Monitor project deliverables and milestones through regular updates and key performance metrics. Identify potential roadblocks or gaps and work to implement timely solutions to support schedule adherence and design quality
• Engages with Project Leads and Professionals of Record to ensure all phases align with established project goals
• Track expenses, labor costs, revenue earnings, billing, and accounts receivable and assists in evaluating the financial performance of projects. Supports monthly reporting for firm-wide projections and long-term planning
• Implements the QA / QC system to ensure key standards and habits are embedded within the Project Team
• Manages project data entry into the Vantagepoint SQ1 Project Hub or similar programs and coordinates supporting documentation with relevant team members
• Leads debriefs and participates in project reviews to capture lessons learned and contributes to the development and refinement of design tools and standards that enhance sector-specific and firm-wide practice, applying professional judgment to align with evolving industry trends and technical requirements
• Coordinates subconsultant activities, including data gathering and other similar activities
• Design work is not part of this role; responsibilities center on project management, coordination, and execution

Qualifications

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include :